Data Entry Clerk Resume examples & templates
Copyable Data Entry Clerk Resume examples
Remote work has transformed the data entry landscape since 2020, with companies increasingly relying on distributed teams to process critical information. What was once strictly an in-office position has evolved significantly—a recent Upwork study found that 34.5% of data entry positions now offer fully remote options, compared to just 8% pre-pandemic. Behind the scenes of nearly every organization, data entry clerks serve as the unsung heroes who ensure information flows accurately through systems, databases, and departments. They're the first line of defense against costly errors that can ripple through an entire operation.
While automation continues to reshape certain aspects of the role, the demand for skilled data entry professionals remains strong, particularly in healthcare, finance, and e-commerce sectors where data volume grows exponentially year over year. The most successful data entry clerks aren't just fast typists—they're detail-oriented professionals who understand how their work connects to broader business operations. As organizations continue generating more data than ever before, those who master both technical accuracy and adaptability will find themselves increasingly valued in this evolving field.
Junior Data Entry Clerk Resume Example
Emma Reyes
Chicago, IL 60614 • (312) 555-7891 • ereyes.work@email.com • linkedin.com/in/emmareyes
Detail-oriented Data Entry Clerk with 1+ year of experience in healthcare and administrative settings. Quick learner who maintains 97% accuracy while averaging 65 WPM. Skilled in multiple database systems and comfortable handling confidential information. Looking to grow my data management skills in a fast-paced business environment.
EXPERIENCE
Data Entry Clerk – Midwest Medical Group, Chicago, IL (January 2023 – Present)
- Process 75+ patient intake forms daily, entering demographic and insurance data with 98.7% accuracy
- Scan and index approximately 150 medical documents per day into EMR system
- Verify insurance eligibility for 40-50 patients daily, reducing billing errors by 12%
- Respond to data discrepancy inquiries within 24 hours, maintaining positive relationships with clinical staff
Administrative Assistant (Part-time) – Student Services, Columbia College Chicago (August 2022 – December 2022)
- Entered student records and updated database information for 200+ students per week
- Managed departmental spreadsheets tracking student appointments and service utilization
- Assisted with scanning and digitizing historical student records as part of campus-wide conversion project
Office Assistant Intern – Marshall & Partners, LLC, Chicago, IL (May 2022 – August 2022)
- Supported office operations by maintaining filing systems and entering client information
- Created and updated Excel spreadsheets to track inventory and office supply orders
- Answered phones and directed calls to appropriate staff members (10-15 calls daily)
EDUCATION
Associate of Applied Science in Office Administration
Harold Washington College, Chicago, IL (Graduated: May 2022)
GPA: 3.7/4.0
Certifications:
- Microsoft Office Specialist: Excel (2022)
- Data Entry Professional Certificate – Certiport (2023)
SKILLS
- Typing speed: 65 WPM with 97% accuracy
- Database management: Epic Systems, MS Access
- MS Office Suite (Excel, Word, Outlook, PowerPoint)
- Electronic Medical Records (EMR) systems
- Data verification and validation
- Document scanning and indexing
- Basic bookkeeping
- Attention to detail
- Confidentiality and HIPAA compliance
- Written and verbal communication
ADDITIONAL INFORMATION
Bilingual: Fluent in English and Spanish
Mid-level Data Entry Clerk Resume Example
Monica Reyes
Chicago, IL 60614 | (312) 555-8276 | monica.reyes@email.com | linkedin.com/in/monica-reyes
Detail-oriented Data Entry Clerk with 5+ years of experience in fast-paced environments. Known for maintaining 98.7% accuracy while processing 75+ records per hour. Excel power user with experience managing multiple databases simultaneously. Quick learner who adapts easily to new software systems and company procedures.
EXPERIENCE
Senior Data Entry Specialist | Midwest Medical Solutions | Chicago, IL | March 2021 – Present
- Manage daily processing of 400+ patient insurance claims with 99.2% accuracy rate
- Train and mentor 3 junior data entry clerks on database procedures and quality standards
- Created Excel macros that cut weekly reporting time from 6 hours to just 45 minutes
- Coordinate with billing department to resolve data discrepancies, reducing error callbacks by 31%
- Implemented new filing system that improved document retrieval time by 4 minutes per request
Data Entry Clerk | Bright Horizon Insurance | Chicago, IL | June 2019 – March 2021
- Entered and verified 150+ daily insurance applications into proprietary database system
- Maintained 97% accuracy rate while consistently exceeding daily processing targets by 15%
- Collaborated with IT to test and troubleshoot new database features before company-wide rollout
- Handled sensitive customer information following strict confidentiality protocols
- Managed incoming mail distribution for department of 12 people
Administrative Assistant | Parkway Dental Group | Evanston, IL | August 2018 – May 2019
- Performed data entry for patient records and insurance forms using Dentrix software
- Scheduled appointments and managed recall system for practice with 750+ active patients
- Reconciled daily payments and prepared bank deposits (typically $2,000-$5,500 daily)
- Answered multi-line phone system and greeted patients in professional manner
EDUCATION
Associate of Applied Science, Office Administration
Harper College, Palatine, IL | 2018
Certifications:
- Microsoft Office Specialist (MOS) – Excel 2019 | 2020
- HIPAA Compliance Certification | 2019, renewed 2022
SKILLS
- Data Entry Speed: 75+ WPM with 98% accuracy
- Software: Microsoft Office Suite (advanced Excel), QuickBooks, Oracle, Dentrix
- Database Management: SQL basics, data migration, record maintenance
- 10-key by touch: 12,000+ KPH
- Document Processing: scanning, filing, retrieving, archiving
- Communication: phone etiquette, email correspondence, team collaboration
- Problem-solving: error identification, troubleshooting, process improvement
- Languages: English (native), Spanish (conversational)
Senior / Experienced Data Entry Clerk Resume Example
Patricia “Patty” Rodriguez
Chicago, IL • (312) 555-9876 • patty.rodriguez@email.com • linkedin.com/in/patricia-rodriguez
Professional Summary
Detail-oriented Data Entry Clerk with over 9 years of experience in fast-paced environments. Skilled in maintaining accurate records and processing high volumes of data with exceptional accuracy rates (99.7%). Known for streamlining data entry procedures, which reduced processing time by 23% at current company. Proficient in multiple database systems and advanced Excel functions.
Professional Experience
Senior Data Entry Specialist – Midwest Healthcare Partners, Chicago, IL
May 2019 – Present
- Process 750+ patient records daily while maintaining a 99.7% accuracy rate
- Train and mentor 4 junior data entry clerks on company procedures and specialized healthcare software
- Created standardized templates that cut processing time by 23% and reduced error rates
- Manage data validation for electronic medical records, flagging discrepancies before they reach billing
- Collaborate with IT to troubleshoot database issues and recommend system improvements
Data Entry Clerk – Brighton Financial Services, Chicago, IL
March 2016 – April 2019
- Processed 600+ financial documents daily with 98.9% accuracy
- Implemented a dual-monitor setup for the department, increasing team productivity by 17%
- Developed Excel macros that automated repetitive tasks, saving 5+ hours weekly
- Maintained strict confidentiality when handling sensitive client financial information
- Promoted from Data Entry Assistant to Data Entry Clerk after 14 months
Data Entry Assistant – Logistics Solutions Inc., Naperville, IL
January 2014 – February 2016
- Entered shipping data and inventory records for a warehouse managing 12,000+ SKUs
- Performed regular data audits to ensure database accuracy
- Assisted with month-end inventory reconciliation, reducing discrepancies by 31%
- Handled customer inquiry calls while maintaining data entry responsibilities
Education & Certifications
Associate Degree in Office Administration
Harper College, Palatine, IL – 2013
Certifications:
- Microsoft Office Specialist (MOS) – Excel 2019 (obtained 2020)
- Data Entry Professional Certificate – ICDL (renewed 2021)
- HIPAA Compliance Training (updated annually)
Technical Skills
- Data Entry Speed: 85+ WPM with 99.7% accuracy
- MS Office Suite (advanced Excel including VLOOKUP, pivot tables, macros)
- Database Management: Oracle, SQL basics, MS Access
- Healthcare Systems: Epic, Meditech
- Financial Software: QuickBooks, SAP
- 10-key by touch: 12,000 KPH
- Data verification protocols
- Document scanning and OCR technologies
Additional Skills
- Problem-solving & troubleshooting
- Training & mentoring
- Written & verbal communication
- Team collaboration
- Attention to detail
How to Write a Data Entry Clerk Resume
Introduction
Landing a data entry job in today's competitive market requires more than just fast typing skills. Your resume is often your first (and sometimes only) chance to make an impression. After reviewing thousands of data entry clerk resumes over my career, I've noticed that the ones that get interviews share certain characteristics—they're clean, precise, and highlight the right skills. Just like data entry itself, your resume should be accurate, well-organized, and free from errors!
Resume Structure and Format
Keep your resume clean and scannable—both for human eyes and computer systems. Data
entry managers often spend just 7-8 seconds on initial resume scans, so clarity is crucial.
- Stick to 1 page for entry-level positions (up to 2 pages if you have 5+ years of experience)
- Use a simple, professional font like Arial, Calibri, or Times New Roman in 10-12pt size
- Include clear section headers with consistent formatting
- Incorporate plenty of white space—cramped resumes are harder to read
- Save your file as a PDF (unless specifically asked for another format) to preserve formatting
- Name your file professionally: "FirstName_LastName_Resume.pdf"
Profile/Summary Section
Your profile should be brief (3-4 sentences max) and highlight your typing speed, accuracy rate, and relevant software skills. This isn't the place for vague statements—get specific!
Don't write: "Hard-working data entry clerk with good typing skills."
Instead write: "Detail-oriented data entry clerk with 72 WPM typing speed, 99.7% accuracy rate, and 3 years of experience with Oracle databases and Excel macros."
Professional Experience
For each position, include your job title, company name, dates of employment, and 3-5 bullet points highlighting your achievements. Focus on quantifiable results whenever possible:
- Processed an average of 134 insurance claims daily, exceeding department target by 23%
- Maintained 99.2% accuracy while inputting customer information into CRM database
- Reduced backlog of invoice entries from 3 weeks to 4 days through process improvements
- Trained 5 new team members on company data entry protocols and verification procedures
Even if you haven't held a data entry job before, think about transferable skills from other roles. Maybe you managed inventory records at a retail job or maintained spreadsheets for a student organization?
Education and Certifications
List your highest level of education first. For data entry positions, additional certifications can really make you stand out:
- Microsoft Office Specialist certification
- Data entry certification programs (ICDL, etc.)
- Typing certifications showing WPM and accuracy
- Database management courses
Keywords and ATS Tips
Most companies use Applicant Tracking Systems to filter resumes before a human ever sees them. To get past these digital gatekeepers:
- Include exact keywords from the job description (software names, required skills)
- Avoid text boxes, headers/footers, and tables which some ATS can't read properly
- Spell out acronyms at least once (Example: "Customer Relationship Management (CRM)")
- Use standard section headings ("Experience" not "Where I've Worked")
Industry-specific Terms
Showcase your familiarity with data entry by naturally incorporating relevant terminology:
- Data verification and validation
- Batch processing
- 10-key by touch
- Query language experience
- Specific software: MS Excel, Access, QuickBooks, Oracle, SAP, etc.
- Document management systems you've used
Common Mistakes to Avoid
- Typos or formatting inconsistencies (fatal for a data entry position!)
- Listing only duties rather than accomplishments
- Omitting your typing speed and accuracy metrics
- Using a generic objective statement instead of a targeted summary
- Forgetting to customize for each application (I see this constantly)
Before/After Example
Before: "Responsible for entering data into company system."
After: "Processed 75+ medical billing records daily with 99.8% accuracy, reducing department error rate by 17% within first quarter."
See the difference? The second version shows your impact, not just what you were supposed to do. When I work with my data entry clients, this shift from responsibilities to results almost always leads to more interviews.
Related Resume Examples
Soft skills for your Data Entry Clerk resume
- Detail-oriented multitasker who can maintain accuracy during tight deadlines
- Effective communicator with ability to clarify data inconsistencies with team members
- Strong time management skills – regularly prioritize workload to handle 600+ records daily
- Adaptable to changing database systems (transitioned through 3 different platforms)
- Team player who shares efficiency shortcuts with colleagues
- Problem-solver who developed personal troubleshooting methods for common data errors
Hard skills for your Data Entry Clerk resume
- Advanced Microsoft Excel (pivot tables, VLOOKUP, complex formulas)
- 10-key typing speed of 12,000+ KPH with 98% accuracy
- Oracle database management and basic SQL queries
- Proficient with QuickBooks and SAP data input modules
- Electronic health record (EHR) systems – Epic and Meditech
- Document scanning/OCR software (Adobe Acrobat Pro, ABBYY FineReader)
- Data verification and cleaning procedures using OpenRefine
- Multi-source data reconciliation and error identification
- Microsoft Power Query for data transformation tasks