Data Entry Clerk Resume examples & templates
Copyable Data Entry Clerk Resume examples
While software developers build the digital frameworks we rely on, data entry clerks are the unsung heroes who keep these systems populated with accurate information. Think of it this way: the most sophisticated database in the world is worthless without reliable data inside it. That's where data entry clerks come in—transforming raw information into structured digital assets that drive business decisions, customer experiences, and organizational knowledge.
The field has evolved significantly from the days of simple keyboard work. Modern data entry clerks are often skilled in specialized software systems, data verification processes, and basic troubleshooting. With remote work options expanding (about 34% of data entry positions now offer work-from-home flexibility according to FlexJobs' 2023 report), the role has become more accessible to workers seeking schedule flexibility. The growing emphasis on data privacy regulations has also shifted responsibilities, with many clerks now playing a crucial role in maintaining compliance standards. As organizations continue to generate unprecedented volumes of information, skilled data entry professionals who can balance speed and accuracy will find themselves well-positioned in tomorrow's increasingly data-centric economy.
Junior Data Entry Clerk Resume Example
Michelle Torres
Phone: (212) 555-8943 | Email: m.torres@emailprovider.com | LinkedIn: linkedin.com/in/michelletorres | Brooklyn, NY 11201
Professional Summary
Detail-oriented Data Entry Clerk with 1+ years of experience in medical records processing and database management. Fast and accurate typist (85 WPM with 99.2% accuracy) with strong organizational abilities. Experienced with EHR systems, Excel macros, and complex data validation procedures. Looking to leverage my quick learning abilities and eye for detail in a challenging role with growth opportunities.
Experience
Data Entry Clerk – HealthFirst Medical Group, Brooklyn, NY
March 2023 – Present
- Process an average of 127 medical records daily, exceeding team average by 14%
- Maintain database accuracy score of 99.2%, reducing error-related callbacks by 31%
- Collaborate with medical billing team to reconcile discrepancies in patient records
- Created simple Excel macro that cut weekly reporting time from 2 hours to 35 minutes
- Train new hires on database protocols and error checking procedures
Data Entry Intern – Global Shipping Solutions, Queens, NY
June 2022 – December 2022
- Entered shipping manifests and customs documentation for international freight
- Maintained accuracy rate of 98.7% while processing 90+ documents daily
- Assisted with transitioning paper records to digital format (scanned ~3,000 documents)
- Helped develop standardized QA checklist that reduced data entry errors by 17%
Administrative Assistant (Part-time) – Bright Star Community College, Brooklyn, NY
September 2021 – May 2022
- Managed student records and course registration information in campus database
- Answered phones and responded to basic student inquiries (25-40 calls daily)
- Filed and organized department paperwork and digital records
Education
Associate of Applied Science, Office Administration
Bright Star Community College, Brooklyn, NY
Graduated: May 2022 | GPA: 3.7/4.0
Certifications
- Microsoft Office Specialist: Excel (2022)
- Data Entry Professional Certificate – Brooklyn Workforce Initiative (2022)
Skills
- Advanced typing speed (85 WPM)
- Medical terminology
- Microsoft Excel (including pivot tables, VLOOKUP, and basic macros)
- Data verification techniques
- Electronic Health Records (EHR) systems
- 10-key numeric entry (12,000 KPH)
- Attention to detail
- Problem-solving
- Time management
- Communication skills
- Basic SQL queries
Additional Information
Available for flexible scheduling including some weekends and evenings. Bilingual in English and Spanish.
Mid-level Data Entry Clerk Resume Example
Melissa R. Thornton
(512) 867-2904 | mthornton83@gmail.com | linkedin.com/in/melissarthornton
Austin, TX 78703
Detail-oriented Data Entry Clerk with 5+ years of experience in healthcare and logistics environments. Known for 97.8% accuracy rate and processing 9,500+ records monthly. Strong multitasker who thrives in fast-paced settings while maintaining quality work. Looking to leverage my data management skills and attention to detail in a growing organization.
PROFESSIONAL EXPERIENCE
Senior Data Entry Specialist | HealthFirst Medical Group | Austin, TX | June 2021 – Present
- Process 150+ patient records daily with 98.3% accuracy, exceeding department average by 12%
- Trained and mentored 4 new data entry clerks on EMR systems and company protocols
- Implemented a new filing system that cut document retrieval time from 8 minutes to just 2
- Coordinate with billing department to ensure accurate insurance claim submissions
- Handled sensitive patient information in compliance with HIPAA regulations
Data Entry Clerk | QuickShip Logistics | Austin, TX | March 2019 – May 2021
- Processed over 200 shipping manifests daily with 96% accuracy rate
- Entered tracking data and updated customer information in proprietary database
- Caught and corrected 43 critical shipping errors in Q3 2020, saving the company $4,700+
- Assisted in quarterly inventory counts, reducing discrepancies by 27%
Administrative Assistant | Bright Future Staffing | San Antonio, TX | August 2018 – February 2019
- Maintained database of 2,300+ job applicants and 85+ client companies
- Performed data entry tasks for new applications (approx. 25-30 daily)
- Handled front desk reception duties including answering phones and greeting visitors
EDUCATION
Associate of Applied Science, Business Administration
Austin Community College | Austin, TX | 2018
Certification in Microsoft Office Specialist (MOS)
Excel 2019 | Completed 2020
SKILLS
- Data Verification & Validation
- 10-Key Typing (11,200 KPH)
- Microsoft Excel (advanced formulas)
- Electronic Medical Records (EMR)
- Database Management
- Attention to Detail
- Information Security
- Quickbooks
- Time Management
- SAP (basic)
ADDITIONAL INFORMATION
Typing Speed: 85 WPM with 99% accuracy
Languages: English (native), Spanish (conversational)
Volunteer: Data entry volunteer at Austin Animal Shelter (2019-present)
Senior / Experienced Data Entry Clerk Resume Example
Tara Wilkins
Portland, OR 97204 • (503) 555-8921 • tarawilkins@email.com
linkedin.com/in/tarawilkins • Available for remote or hybrid positions
Detail-oriented Data Entry Specialist with over 9 years of progressive experience in high-volume environments. Excel at maintaining 99.7% accuracy while consistently exceeding productivity targets by 15-22%. Proficient in healthcare, insurance and manufacturing data systems with experience training junior staff and implementing process improvements that reduced error rates while increasing throughput.
Professional Experience
Senior Data Entry Specialist | Providence Health Systems | Portland, OR | May 2019 – Present
- Process 750+ patient records daily with a maintained accuracy rate of 99.7%, surpassing department average by 1.3%
- Train and mentor 4 junior data specialists, developing a peer review system that reduced overall department errors by 17%
- Spearheaded migration of 17,489 legacy patient records to new Epic EHR system, completing project 12 days ahead of schedule
- Created macro-enabled Excel templates that cut processing time for monthly insurance verification reports from 6 hours to 2.5 hours
- Earned “Accuracy Champion” recognition 3 consecutive quarters (2021-2022)
Data Entry Operator II | BlueCross BlueShield of Oregon | Salem, OR | August 2016 – April 2019
- Processed an average of 130 claims per hour while maintaining 98.2% accuracy in a high-volume environment
- Collaborated with IT to identify and resolve recurring data input bottlenecks, increasing department throughput by 22%
- Promoted from Data Entry Operator I after 13 months based on consistently exceeding productivity targets
- Volunteered to work extended hours during open enrollment periods, processing 9,800+ applications over two weekend shifts
Data Entry Clerk | Medford Manufacturing, Inc. | Medford, OR | June 2014 – July 2016
- Entered and verified inventory data for 2,000+ SKUs with 97% accuracy
- Maintained shipping and receiving logs, generating weekly reconciliation reports for management
- Assisted with quarterly audits, reconciling physical counts with database records (twice caught discrepancies that saved $14,000+ in potential losses)
- Handled data entry for accounts payable, processing 70-90 invoices daily
Education & Certifications
Associate of Applied Science, Office Administration
Rogue Community College, Medford, OR | 2014
Microsoft Office Specialist (MOS) – Excel Expert Certification | 2018
HIPAA Compliance Certification | Renewed 2022
Data Entry & Keyboarding Speed – 85 WPM with 99% accuracy | TypeTest.com
Technical Skills
- Electronic Health Record Systems: Epic, Cerner, Meditech
- Insurance Platforms: BlueConnect, Availity, ABILITY
- Microsoft Office Suite (Advanced Excel, Word, Outlook, Access)
- 10-key by touch (12,000+ KPH)
- Data verification and validation techniques
- Database management (SQL basics)
- Document scanning and OCR software
- Batch processing systems
Additional Skills
- Quality assurance and error detection
- Process improvement
- Junior staff training and mentoring
- Time management and prioritization
- Attention to detail (caught a $4,300 billing error during routine data entry that others missed)
How to Write a Data Entry Clerk Resume
Introduction
Landing a data entry job might seem straightforward, but with dozens (sometimes hundreds!) of applicants for each position, your resume needs to stand out while showing you've got the right skills. I've reviewed thousands of data entry resumes over my career, and there's a clear difference between ones that get interviews and those that don't. This guide will walk you through creating a resume that showcases your attention to detail, accuracy, and efficiency—exactly what hiring managers look for.
Resume Structure and Format
Keep your data entry resume clean and scannable—just like the data you'll be working with. Aim for 1 page unless you have 7+ years of experience. Single-column formats typically work best for data entry positions since they're easier for ATS systems to parse.
- Use a simple, professional font like Calibri or Arial (10-12pt)
- Include clear section headings with consistent formatting
- Leave plenty of white space—cramped resumes suggest disorganization
- Save as a PDF unless the job posting specifically requests another format
- Name your file professionally: "FirstName_LastName_Resume.pdf"
Profile/Summary Section
Your summary should be 2-4 sentences that highlight your typing speed, accuracy rate, and relevant software experience. Think of it as your "elevator pitch" to the hiring manager.
Skip the generic statements about being "hard-working" or "detail-oriented." Instead, quantify your skills: "Data entry professional with 65 WPM typing speed, 99.8% accuracy rate, and 4 years of experience with healthcare billing systems."
Professional Experience
For each position, include company name, job title, dates employed, and 3-5 bullet points showcasing your accomplishments—not just duties. Focus on:
- Volume of data processed (entries per hour/day)
- Accuracy rates and error reduction
- Efficiency improvements you implemented
- Special projects or additional responsibilities
- Software and systems you've mastered
For example, instead of "Entered customer information into database," try "Processed 750+ customer records daily with 99.7% accuracy, reducing backlog by 37% within first month."
Education and Certifications
For data entry, specialized skills often matter more than formal education. List your highest degree first, but don't worry if you don't have a college degree. Include relevant certifications like:
- Microsoft Office Specialist certification
- Data entry or typing certifications
- Industry-specific training (medical coding, legal terminology, etc.)
- Database management courses
Keywords and ATS Tips
Nearly all employers use ATS software to filter resumes before a human sees them. To get past these systems:
- Include specific software mentioned in the job posting (Excel, Access, QuickBooks, etc.)
- Mention your typing speed (WPM) and accuracy percentage
- Use industry terms from the job description
- Avoid tables, headers/footers, and text boxes that ATS systems struggle with
Industry-specific Terms
Sprinkle these terms throughout your resume (where accurate) to show you understand the field:
- Data verification
- Batch processing
- Query building
- Double-key entry
- Data cleansing/scrubbing
- Document imaging
- OCR (Optical Character Recognition)
Common Mistakes to Avoid
- Typos or grammatical errors (fatal for data entry positions!)
- Vague descriptions without metrics
- Outdated skills or software references
- Missing contact information
- Too much personal information
Before/After Example
Before: "Responsible for entering data into company system."
After: "Processed 500+ insurance claims daily using Centricity EMR system, maintaining 99.6% accuracy while exceeding department benchmarks by 15%."
Remember—your resume is itself a sample of your data entry work. Every detail matters! Triple-check for errors, and if possible, have someone else look it over too. The care you put into your resume reflects the care you'll bring to the job.
Related Resume Examples
Soft skills for your Data Entry Clerk resume
- Error detection and troubleshooting (caught a recurring data issue that saved our team 8+ hours weekly)
- Adaptability to shifting priorities – comfortable juggling multiple urgent requests without compromising accuracy
- Clear communication with team members about data discrepancies and timeline constraints
- Patient mentoring of junior staff on database protocols and company-specific entry methods
- Stress management during high-volume periods (maintained 99.7% accuracy during month-end processing)
- Active listening when gathering requirements from different departments
Hard skills for your Data Entry Clerk resume
- 85+ WPM typing speed with 97% accuracy (tested in Typing Master Pro)
- Advanced Excel functions including VLOOKUP, PivotTables, and nested IF formulas
- Experience with Oracle database management and SQL query basics
- Proficient in QuickBooks, Sage 50, and FreshBooks accounting software
- Medical terminology knowledge (completed 40-hour certification course)
- Data validation techniques using cross-referencing and batch processing
- Document management systems (DocuWare, M-Files, SharePoint)
- OCR software operation (ABBYY FineReader, Adobe Acrobat Pro)
- Familiarity with CRM platforms (Salesforce, HubSpot, Zoho)