Notary Public Resume examples & templates
Copyable Notary Public Resume examples
Mobile notarization requests jumped by 547% in 2021, completely reshaping how notary professionals work today. This massive shift—propelled by pandemic restrictions and our increasingly digital world—has created a new breed of notary publics who blend traditional signature verification with tech-savvy service delivery. Many notaries now juggle in-person appointments with remote online notarization (RON) capabilities, carrying tablets and portable printers alongside their traditional stamps and embossers. The field that once required primarily patience and attention to detail now rewards those with digital literacy and scheduling flexibility.
Behind this evolution lies a fascinating reality: while many government and legal processes have gone digital, the need for a trusted third party to verify identities and witness signatures remains stronger than ever. Mortgage closings, power of attorney documents, and adoption papers still require that human touch—just delivered differently. For those entering the notary profession now, this mix of tradition and innovation offers unique opportunities to build flexible careers serving both neighborhood clients and national signing services. The coming years promise even more integration between notary work and digital identity verification systems, placing notaries at a critical junction between security and convenience.
Junior Notary Public Resume Example
Melissa Rodriguez
Phone: (317) 555-9241 | Email: m.rodriguez@gmail.com | LinkedIn: linkedin.com/in/melissarodriguez
Indianapolis, IN 46202
Certified Notary Public with 1+ year experience notarizing various legal documents while maintaining absolute accuracy and compliance with state regulations. Exceptional attention to detail, strong organizational abilities, and a commitment to professional ethics. Passionate about providing efficient notarial services while ensuring all requirements are properly met.
EXPERIENCE
Notary Public – Independent Contractor | Indianapolis, IN
June 2022 – Present
- Properly identify signers using valid government-issued photo IDs and other acceptable forms of identification
- Completed 175+ notarial acts for both individuals and businesses, including acknowledgments, jurats, and certified copies
- Maintain comprehensive records of all notarial acts in a notary journal as required by state law
- Handle sensitive documents with strict confidentiality and professionalism
- Build a growing client base through referrals and positive word-of-mouth
Administrative Assistant – First City Title Company | Indianapolis, IN
January 2022 – Present
- Assist in preparing real estate closing documents for residential and commercial transactions
- Perform notarizations for clients during the closing process (avg. 12-15 weekly)
- Schedule appointments and coordinate with clients, lenders, and real estate agents
- Maintain accurate digital and physical filing systems for all transaction records
- Answer phones and respond to client inquiries in a timely, professional manner
Customer Service Representative – Midwest Bank & Trust | Indianapolis, IN
August 2021 – December 2021
- Resolved customer banking inquiries and assisted with routine transactions
- Gained exposure to document authentication processes and basic banking operations
- Developed strong interpersonal skills while handling sensitive financial information
- Maintained 96% customer satisfaction rating during employment period
EDUCATION & CERTIFICATION
Indiana Notary Public Commission
State of Indiana | Commissioned April 2022 (Valid through April 2030)
Notary Public Training Course
Indiana Notary Association | February 2022
Associate of Applied Science, Business Administration
Ivy Tech Community College | Indianapolis, IN | May 2021
SKILLS
- Document Verification & Authentication
- Notary Journal Maintenance
- Identity Verification
- E-Notarization
- MS Office Suite (Word, Excel, Outlook)
- Customer Service Excellence
- Confidentiality & Ethics
- Attention to Detail
- State & Federal Notary Laws
- Mobile Notary Services
ADDITIONAL INFORMATION
Professional Memberships: Indiana Notary Association (Member since 2022)
Availability: Evenings and weekends for mobile notary services
Equipment: Portable notary supplies, including embosser, stamp, and journal
Mid-level Notary Public Resume Example
Megan R. Sanchez
Phoenix, AZ 85024 | (602) 555-8176 | msanchez.notary@gmail.com | linkedin.com/in/megansancheznotary
Dedicated Notary Public with 5+ years of experience authenticating documents and witnessing signatures across Arizona. Skilled in mobile notary services, loan signing and strict compliance with state regulations. Known for exceptional attention to detail and maintaining complete confidentiality while processing over 750 notarizations annually. Seeking to leverage my expertise in a position with increased responsibility.
PROFESSIONAL EXPERIENCE
Independent Notary Public & Loan Signing Agent | Phoenix, AZ | June 2021 – Present
- Perform 12-15 mobile notarizations weekly for individuals and businesses throughout Maricopa County
- Coordinate with 8 local title companies to complete loan closings, averaging 6-8 per month
- Maintain 98% on-time arrival rate while traveling to clients’ locations, including homes, hospitals and care facilities
- Handle sensitive documentation for powers of attorney, real estate transactions and medical directives
- Built client base from scratch to 150+ regular customers through networking and referrals
Administrative Assistant & Notary Public | Desert Valley Law Group | Phoenix, AZ | March 2019 – June 2021
- Performed 30+ notarizations weekly while maintaining detailed journal entries for legal compliance
- Assisted 4 attorneys with document preparation, client scheduling and administrative tasks
- Managed reception area, answered 40-50 calls daily and coordinated appointments for busy law office
- Maintained electronic filing system for over 200 active client accounts
- Received Employee of the Quarter award twice for exceptional service and reliability
Office Assistant | Horizon Financial Services | Tempe, AZ | August 2018 – February 2019
- Supported team of 6 financial advisors with client communications and scheduling
- Processed incoming mail and managed sensitive financial documentation
- Completed notary commission during employment to add value to office services
- Organized and digitized 5 years of archived client records, improving retrieval efficiency by 37%
EDUCATION & CERTIFICATIONS
Associate of Applied Science, Business Administration
Phoenix Community College, Phoenix, AZ | 2018
Arizona Notary Public Commission
Arizona Secretary of State | Current through December 2025
National Notary Association Certified Loan Signing Agent
Certification #LSA78291 | Renewed annually since 2020
Background Screened Notary
NNA Background Check | Last completed January 2023
SKILLS
- Mobile Notary Services
- Loan Document Processing
- E-Notarization
- Notary Journal Maintenance
- Document Authentication
- Arizona Notary Law Compliance
- Client Confidentiality
- Appointment Scheduling
- Microsoft Office Suite
- QuickBooks (basic)
- Spanish (conversational)
Senior / Experienced Notary Public Resume Example
Monica R. Thornton
San Diego, CA 92101 | (619) 555-7842 | mthornton@emaildomain.com | linkedin.com/in/monicarthornton
Dedicated Notary Public with over 9 years of experience facilitating legal document processing, identity verification, and oath administration. Known for meticulous attention to detail and comprehensive knowledge of notarial procedures across multiple states. Built reputation for exceptional client service while maintaining 100% compliance with state regulations and preventing potential fraud. Looking to leverage my extensive experience and client network to serve in a senior notarial position.
PROFESSIONAL EXPERIENCE
Independent Notary Public & Loan Signing Agent | Self-Employed | San Diego, CA | Mar 2017 – Present
- Process 175+ notarizations monthly for a diverse client base including real estate firms, legal offices, and individual clients
- Built and maintain relationships with 23 lending institutions, resulting in steady referral stream averaging 42 loan signings per month
- Created streamlined mobile notary service with online booking system, reducing scheduling conflicts by 79% and increasing availability
- Maintain perfect compliance record with California Secretary of State regulations while handling complex multi-party transactions
- Expanded services to include remote online notarization during COVID-19, increasing business by 36% during lockdown periods
Senior Notary Specialist | First Capital Title & Escrow | San Diego, CA | Jun 2014 – Mar 2017
- Managed notarization processes for high-volume escrow company handling $227M in annual real estate transactions
- Trained and supervised team of 4 junior notaries, developing standardized procedures that cut document processing time by 31%
- Implemented dual-review system for complex documents, reducing error rates from 2.3% to 0.4% in first year
- Specialized in notarizing loan documents for refinancing, reverse mortgages, and commercial property transactions
Notary Associate & Administrative Assistant | Westbrook Legal Services | Los Angeles, CA | Jan 2012 – May 2014
- Performed 50+ notarizations weekly while handling general administrative duties for busy law practice
- Maintained detailed notary journal and filing system for over 2,500 transactions annually
- Assisted with client intake, document preparation, and scheduling across 3 attorneys’ calendars
- Reduced document preparation time by 24% by creating templates for commonly notarized legal documents
EDUCATION & CERTIFICATIONS
California Notary Public Commission | California Secretary of State | Renewed 2021, 2017, 2013
National Notary Association Certified Signing Agent | Current (Renewed annually since 2015)
Background Screened Signing Agent | NNA | Last screening: November 2022
Associate of Arts in Business Administration | San Diego City College | 2011
Certified Loan Signing Agent | Loan Signing System | 2015
SKILLS
- Loan Document Notarization
- Remote Online Notarization (RON)
- E-Notary Platforms (DocVerify, NotaryCam)
- Journal Maintenance & Recordkeeping
- Fraud Detection & Prevention
- Mobile Notary Services
- Document Authentication
- Identity Verification Procedures
- Notarial Certificates & Wording
- Client Relationship Management
- Digital Scheduling Systems
PROFESSIONAL MEMBERSHIPS
National Notary Association | Member since 2013
California Notary Network | Member since 2015
American Society of Notaries | Member since 2018
How to Write a Notary Public Resume
Introduction
Landing a job as a Notary Public isn't just about having your commission—it's about showcasing your skills and experience in a way that stands out. I've reviewed hundreds of Notary resumes over the years and the difference between those that get interviews and those that don't often comes down to how well they communicate trustworthiness, attention to detail and knowledge of notarial procedures. Your resume is essentially your professional ID badge—it needs to be properly "notarized" with the right information to be valid in the eyes of employers!
Resume Structure and Format
Keep your Notary Public resume clean and organized—much like a well-maintained notary journal. Aim for 1-2 pages max, with consistent formatting throughout.
- Use a professional, readable font (11-12pt size)
- Include clear section headings to guide the reader
- Maintain generous white space—crowded documents look unprofessional
- Save your final document as a PDF to preserve formatting
- Name your file professionally (e.g., "Jane_Smith_Notary_Resume.pdf")
Notary Tip: Just as you would reject an improperly completed notarial certificate, employers will dismiss a sloppy, disorganized resume. Precision matters in both notarization and resume writing!
Profile/Summary Section
Your professional summary should be 3-4 sentences that highlight your notary experience, commission status and relevant skills. This is your "official seal" on the document—make it count!
Example: "Commissioned Notary Public with 5+ years of experience handling approximately 75 notarizations monthly while maintaining zero errors or complaints. Knowledgeable in real estate, loan signing and legal document execution with a reputation for meticulous record-keeping and strict adherence to state notary laws. Bilingual (English/Spanish) with exceptional customer service skills honed through 3,471 successful notarizations."
Professional Experience
When describing your work history, focus on notarial activities even if they were just part of your overall duties.
- Quantify your experience (number of notarizations, types of documents, error rate)
- Highlight specialized knowledge (loan signing, medical documents, etc.)
- Mention your familiarity with electronic notarization if applicable
- Include administrative skills that complement notarial work
- Describe how you verified identities, maintained journals and ensured compliance
Education and Certifications
This section is crucial for notaries! Include:
- Your notary commission details (state, expiration date, commission number)
- Relevant certifications (Certified Loan Signing Agent, background screening)
- E&O insurance coverage (if applicable)
- Continuing education in notarial practice
- General education (college degree, relevant coursework)
Keywords and ATS Tips
Many employers use Applicant Tracking Systems to filter resumes. Include these notary-specific keywords:
- Notarial acts (acknowledgments, jurats, oaths, affirmations)
- Credential verification
- Journal maintenance
- Mobile notary
- Loan signing
- E&O insurance
- Remote online notarization (if you have this experience)
Industry-specific Terms
Demonstrate your expertise by correctly using terminology like:
- Acknowledgment vs. jurat
- Principal vs. signer
- Satisfactory evidence
- Credible witness
- Venue (county where notarization takes place)
- Notarial certificate
Common Mistakes to Avoid
- Failing to mention your commission status and expiration date
- Using vague descriptions ("performed notarizations" instead of specifics)
- Overlooking transferable skills like customer service or attention to detail
- Not highlighting specialized knowledge in specific document types
- Forgetting to mention your ability to travel (for mobile notaries)
Before/After Example
Before: "Performed notarizations as needed for customers."
After: "Completed 30+ notarizations weekly including loan documents, powers of attorney and healthcare directives, maintaining meticulous journals and achieving 100% compliance with state regulations while providing mobile services to elderly and disabled clients."
Remember—your resume should reflect the same level of professionalism, accuracy and attention to detail that you bring to your notarial duties. Good luck with your application!
Related Resume Examples
Soft skills for your Notary Public resume
- Clear communication with clients who may be unfamiliar with legal documents (explaining complex terms without creating legal advice)
- Attention to detail when verifying identification and witnessing signatures (spotted a forged driver’s license that even fooled the bank teller)
- Time management skills – juggling mobile appointments across different neighborhoods while maintaining punctuality
- Conflict resolution – defusing tense situations during high-stakes signings like divorce proceedings or property transfers
- Cultural sensitivity when working with clients from diverse backgrounds (adapted my approach for elderly clients vs. first-time homebuyers)
- Ethical judgment in maintaining impartiality while ensuring proper document execution
Hard skills for your Notary Public resume
- Electronic Notarization (eNotary) Certification
- Remote Online Notarization (RON) platforms – DocVerify, NotaryCam
- NNA Certified Notary Signing Agent qualification
- Background in real estate document preparation (deeds, mortgages, title transfers)
- Loan signing expertise with 6+ years handling complex refinances
- Proficient with digital signature verification systems
- Advanced fraud detection techniques for document authenticity
- Mobile notary scheduling software (Notary Gadget, 123notary)
- State-specific notarial acts and limitations knowledge