Executive Assistant Resume examples & templates
Copyable Executive Assistant Resume examples
Much like air traffic controllers who coordinate complex flight patterns with precision and foresight, Executive Assistants navigate the chaotic schedules, priorities, and demands that bombard high-level executives daily. But don't mistake this role for simple calendar management or phone answering! Today's EA serves as a strategic partner who anticipates needs, removes obstacles, and makes critical decisions that keep organizations running smoothly. In fact, a recent LinkedIn workplace survey found that 76% of executives now consider their assistants to be critical business partners rather than just support staff.
The field has transformed dramatically over the past decade. As automation handles basic administrative tasks, EAs have evolved into project managers, internal communicators, and sometimes even de facto chiefs of staff. Many now manage budgets, lead small teams, and represent their executives in meetings the boss simply can't attend. With the rise of remote and hybrid work (and executives juggling more responsibilities than ever), finding someone who can seamlessly coordinate across time zones, platforms, and personalities isn't just nice—it's becoming essential for organizational success in our increasingly complex business landscape.
Junior Executive Assistant Resume Example
Maya Thompson
Boston, MA • (617) 555-9823 • mayathompson@email.com
linkedin.com/in/mayathompson • Available for hybrid or in-office roles
Organized and detail-oriented Executive Assistant with 1.5 years of experience supporting C-suite executives. Strong background in coordinating complex travel arrangements, managing demanding calendars, and handling confidential information. Quick learner with excellent communication skills and proficiency in MS Office, Google Workspace, and CRM systems. Looking to grow my career in administrative support at a mission-driven organization.
Professional Experience
Executive Assistant to CMO and CTO
Beacon Software Solutions, Boston, MA
March 2023 – Present
- Coordinate schedules, meetings, and travel arrangements for 2 C-suite executives, managing calendars with up to 15 appointments daily
- Process expense reports averaging $7,800 monthly, identifying and resolving discrepancies to ensure timely reimbursement
- Draft and proofread correspondence, presentations, and internal communications for executive team
- Serve as first point of contact for executives, fielding 30+ daily inquiries from clients, partners, and team members
- Organize quarterly off-site meetings for 20-25 participants, including venue selection, catering, and agenda preparation
Administrative Assistant
Hartwell Financial Group, Boston, MA
August 2022 – March 2023
- Supported team of 4 financial advisors with calendar management, document preparation, and client communications
- Managed front desk operations, including greeting visitors and handling incoming calls (25-40 daily)
- Created and maintained filing systems for client documents, improving retrieval time by 37%
- Assisted with preparation of quarterly client presentations and regular financial reports
Office Assistant (Part-time)
Boston University, School of Business
January 2021 – May 2022
- Provided administrative support to faculty members while completing undergraduate studies
- Assisted with course material preparation, grade recording, and student inquiries
- Maintained department supply inventory and coordinated with vendors for replenishment
Education
Bachelor of Science in Business Administration
Boston University, Boston, MA
Graduated: May 2022
Minor in Communications • GPA: 3.7/4.0
Certifications
- Certified Administrative Professional (CAP) – In progress, expected completion December 2023
- Microsoft Office Specialist: Excel and PowerPoint (2022)
Skills
- Calendar Management: Microsoft Outlook, Google Calendar
- Travel Coordination & Expense Reporting
- Document Preparation & Filing Systems
- Microsoft Office Suite (advanced Excel, PowerPoint)
- Google Workspace (Docs, Sheets, Slides)
- CRM Systems: Salesforce (basic), HubSpot
- Meeting Coordination & Minute Taking
- Data Entry & Records Management
- Client Relations & Professional Phone Etiquette
- Project Management Tools: Asana, Trello
Additional Information
Languages: Conversational Spanish
Professional Memberships: International Association of Administrative Professionals (IAAP) – Student Member
Mid-level Executive Assistant Resume Example
Jessica R. Martínez
jessica.rmartinez@email.com | (312) 555-8764 | Chicago, IL 60614
linkedin.com/in/jessicarmartinez
Detail-oriented Executive Assistant with 5+ years supporting C-suite executives in fast-paced environments. Known for exceptional calendar management, travel coordination, and confidential document handling. Quick problem-solver who anticipates needs before they arise. Proficient in Microsoft Office, Slack, and project management software with experience in both remote and in-office support roles.
PROFESSIONAL EXPERIENCE
Senior Executive Assistant – Westlake Financial Partners, Chicago, IL
June 2021 – Present
- Provide comprehensive support to the CEO and CFO, managing complex calendars with 25+ weekly appointments and frequent last-minute changes
- Coordinate international travel arrangements including flights, accommodations, and itineraries for 6-8 executive trips annually, resulting in 97% on-time arrival rate
- Prepare and distribute board meeting materials and take minutes for quarterly meetings with 14 board members
- Implemented new digital filing system that reduced document retrieval time by 72% and improved cross-departmental collaboration
- Manage office expenses and reconcile monthly credit card statements averaging $18,750 in transactions
Executive Assistant – TechVision Media Group, Chicago, IL
January 2019 – May 2021
- Supported VP of Operations and 3 senior directors in a high-growth tech company (staff grew from 45 to 112 during tenure)
- Scheduled and coordinated 15-20 weekly meetings across 4 time zones, ensuring all materials were prepared and distributed in advance
- Planned and executed 6 quarterly off-site team-building events for 30+ employees, coming in 8% under budget while maintaining high satisfaction ratings (4.8/5)
- Created streamlined onboarding process for executive team’s new direct reports, reducing orientation time from 3 days to 1.5 days
Administrative Assistant – Bright Path Insurance, Chicago, IL
August 2018 – December 2018
- Managed front desk operations and greeted 30+ daily visitors while handling incoming calls
- Maintained office supplies inventory and processed purchase orders
- Assisted with data entry and basic accounting tasks during month-end close
EDUCATION
Bachelor of Arts in Business Administration – DePaul University, Chicago, IL
Graduated: May 2018 | Minor: Communications
CERTIFICATIONS
Certified Administrative Professional (CAP) – IAAP, 2020
Microsoft Office Specialist (MOS) – Excel Expert, 2019
SKILLS
- Calendar Management & Scheduling
- Travel Coordination & Logistics
- Meeting Preparation & Minute-Taking
- Microsoft Office Suite (Advanced)
- Google Workspace
- Salesforce CRM (Basic)
- Expense Reporting & Reconciliation
- Document Management & Filing Systems
- Executive Communication
- Event Planning & Coordination
- Confidentiality & Discretion
Senior / Experienced Executive Assistant Resume Example
Danielle Moretti
(415) 555-8742 • d.moretti@email.com • linkedin.com/in/daniellemoretti • San Francisco, CA
Dedicated Executive Assistant with 10+ years supporting C-suite executives in fast-paced environments. Known for exceptional organizational abilities, discretion with confidential information, and anticipating needs before they arise. Proven track record streamlining operations, managing complex calendars, and serving as a trusted liaison between executives and stakeholders. Proficient in creating comprehensive reports and presentations that drive executive decision-making.
EXPERIENCE
Senior Executive Assistant to CEO • Pinnacle Technologies • May 2019–Present
- Serve as right hand to CEO of $250M tech firm, managing all aspects of daily operations including complex calendar management, travel arrangements, and stakeholder communications
- Increased executive productivity by 27% through implementation of new scheduling system and meeting protocols
- Coordinate quarterly board meetings for 12 members, handling all logistics, preparing materials, and ensuring flawless execution
- Manage confidential merger documentation and communications during company’s acquisition of two startups
- Created streamlined expense reporting process that reduced processing time from 2 weeks to 3 days
Executive Assistant to CFO & COO • Westridge Financial Group • March 2015–April 2019
- Simultaneously supported two C-level executives in fast-paced financial services firm with 500+ employees
- Coordinated international travel arrangements across 7 countries, managing complex itineraries while cutting travel expenses by $45K annually
- Prepared monthly financial presentations for board meetings, ensuring accuracy and professional formatting
- Managed executives’ involvement in industry conferences, including speaking engagements and networking events
- Implemented new filing system that improved document retrieval time by 65%
Administrative Assistant • BlueSky Marketing • August 2013–February 2015
- Provided administrative support to marketing team of 15 professionals
- Handled heavy phone traffic (50+ calls daily) while maintaining other administrative duties
- Arranged domestic travel and processed expense reports for entire department
- Assisted with event planning for client appreciation events with 100+ attendees
EDUCATION & CERTIFICATIONS
Bachelor of Arts in Communications • San Francisco State University • 2013
Certified Administrative Professional (CAP) • International Association of Administrative Professionals • 2016
Microsoft Office Specialist Master Certification • 2018
SKILLS
- Executive Calendar Management
- Travel Coordination & Logistics
- Meeting & Event Planning
- Confidential Information Management
- Microsoft Office Suite (Expert)
- Salesforce CRM
- Expense Report Management
- Board Meeting Coordination
- Virtual Meeting Platforms (Zoom, Teams, WebEx)
- Project Management
ADDITIONAL INFORMATION
Fluent in Italian • Volunteer coordinator for SF Business Women’s Association • Available for occasional travel
How to Write an Executive Assistant Resume
Creating a standout Executive Assistant resume isn't just about listing your skills and experience—it's about showcasing your unique ability to anticipate needs, solve problems, and keep things running smoothly behind the scenes. With 75% of resumes getting filtered out before a human even sees them, your resume needs to impress both the ATS (Applicant Tracking System) and the hiring manager who ultimately makes the call.
Resume Structure and Format
First impressions matter! For Executive Assistant positions, your resume should reflect the polished, professional image you'd bring to the office.
- Keep your resume to 1-2 pages max (most EAs can fit everything on one page)
- Use a clean, professional font like Calibri or Arial in 10-12pt size
- Include plenty of white space—cramming too much text looks messy
- Save as a PDF unless specifically asked for another format
- Name your file professionally (e.g., "JaneSmith_ExecutiveAssistant_Resume.pdf")
Professional Summary/Profile
Your summary should be a quick 3-4 line pitch highlighting your years of experience, key skills, and what makes you valuable. This is not the place for a generic objective statement!
Skip phrases like "detail-oriented professional seeking opportunities." Instead, try something like: "Executive Assistant with 6+ years supporting C-suite executives at fast-paced tech companies. Skilled in complex calendar management, travel coordination, and confidential correspondence. Known for anticipating needs and creating efficient systems that saved executives 9+ hours weekly."
Professional Experience
This section carries the most weight. Don't just list your duties—show your impact!
- Start each bullet with a strong action verb (Coordinated, Managed, Streamlined)
- Include metrics where possible (e.g., "Reduced travel expenses by 17% by negotiating preferred vendor rates")
- Focus on achievements over responsibilities (What did you improve? What problems did you solve?)
- Highlight experience managing calendars, organizing meetings, handling communications, and any specific technical skills
- If you've supported multiple executives, mention that! ("Simultaneously supported 3 VPs...")
Education and Certifications
List your education in reverse chronological order. For Executive Assistants, certifications can be particularly valuable.
- Include degree, institution, and graduation year (or "in progress" if applicable)
- Add relevant certifications like Certified Administrative Professional (CAP), Microsoft Office Specialist, or Project Management certifications
- Don't list high school if you have a college degree
- Include relevant continuing education or professional development courses
Keywords and ATS Tips
Many companies use ATS software to filter resumes before human review. To get past these digital gatekeepers:
- Include keywords from the job description (calendar management, meeting coordination, travel arrangements, expense reports)
- List specific software you're proficient in (Microsoft 365, Google Workspace, Concur, Zoom)
- Avoid tables, headers/footers, and text boxes which can confuse ATS systems
- Use standard section headings like "Experience" and "Education"
Industry-Specific Terminology
Work these terms naturally into your resume when relevant:
- Executive support, C-level support
- Board meeting preparation
- Confidentiality and discretion
- Stakeholder communications
- Office management
- Administrative protocols
- Cross-departmental coordination
Common Mistakes to Avoid
- Being too generic ("responsible for administrative duties")
- Focusing only on routine tasks without highlighting problem-solving abilities
- Omitting technical skills (many EA positions require advanced software proficiency)
- Including personal information like age, marital status, or photo
- Typos or formatting inconsistencies (especially problematic for an EA role!)
Before/After Example
Before: Responsible for managing executive's calendar and handling phone calls.
After: Orchestrated complex calendar management for CEO of $78M company, prioritizing 25+ weekly meeting requests while ensuring time for strategic planning. Developed color-coded system that reduced scheduling conflicts by 94% and increased executive productivity.
Remember, your resume should tell the story of not just what you did, but how you made things better. Executive Assistants are problem-solvers and efficiency experts—make sure your resume reflects those qualities!
Related Resume Examples
Soft skills for your Executive Assistant resume
- Tact in handling sensitive information and delicate interpersonal dynamics between executives
- Ability to “read the room” and anticipate needs before they’re verbalized
- Calm decision-making under pressure (like when travel plans fall apart mid-crisis)
- Diplomatic pushback when protecting an executive’s time and priorities
- Contextual communication – knowing when email, text, phone, or face-to-face is most appropriate
- Seamless coordination across departments with conflicting priorities
Hard skills for your Executive Assistant resume
- Microsoft 365 Suite (advanced Excel, PowerPoint, Outlook, Teams)
- Calendar management across multiple time zones and executives
- CRM database administration (Salesforce, HubSpot)
- Travel coordination using Concur and AMEX GBT platforms
- Document preparation and minute-taking (75+ WPM typing speed)
- Project management software (Asana, Monday.com, Trello)
- Expense report processing and budget tracking
- Video conferencing setup and troubleshooting (Zoom, WebEx)
- Data visualization for executive presentations