Data Entry Professional Resume examples & templates
Copyable Data Entry Professional Resume examples
It's 8:35 AM and Mia has already logged into three different database systems. Coffee in hand, she scans yesterday's backlog of customer forms while simultaneously filtering through a spreadsheet of inventory data that needs verification. A notification pops up—her accuracy rate last week was 98.7%, slightly above the department average. In the data entry world, this kind of precision isn't just appreciated; it's essential. While many assume data entry is all about typing speed (which matters!), professionals like Mia know it's the meticulous attention to detail that separates good operators from great ones.
The field is evolving rapidly as automation handles the simplest tasks, pushing today's data entry professionals toward more complex data management roles. According to the Bureau of Labor Statistics, data entry specialists who develop additional skills in data verification and validation earn approximately 24% more than their peers who focus solely on input tasks. As businesses continue to realize that their data quality directly impacts decision-making, the role of data entry professionals is shifting from mere keyboard operators to essential guardians of information integrity—a transformation that opens new career paths for those willing to expand their technical toolkit.
Junior Data Entry Professional Resume Example
Jessica Ramirez
Phone: (415) 555-7821 | Email: j.ramirez@emailprovider.com | LinkedIn: linkedin.com/in/jessicaramirez
San Francisco, CA 94110
PROFESSIONAL SUMMARY
Detail-oriented Data Entry Professional with 1+ year of experience in healthcare and retail environments. Consistently maintain 97% accuracy while processing 75+ records per hour. Skilled in data verification, spreadsheet management, and basic database maintenance with a focus on protecting sensitive information.
EXPERIENCE
Data Entry Specialist
Bay Area Medical Center – San Francisco, CA
March 2023 – Present
- Process approximately 600 patient records daily, entering insurance information, treatment codes, and billing data with 97% accuracy
- Collaborate with medical billing team to resolve discrepancies in patient records, reducing billing errors by 14%
- Maintain HIPAA compliance while handling sensitive patient information across multiple database systems
- Developed a shared Google Sheet template that standardized data collection from 5 departments, saving 4.5 hours weekly
Administrative Assistant / Data Entry Clerk
Horizon Retail Solutions – Oakland, CA
September 2022 – February 2023
- Entered and maintained inventory records for 2,000+ SKUs across 3 retail locations
- Processed vendor invoices and purchase orders, improving payment cycle time by 2 days
- Cleaned and standardized legacy customer database (5,000+ records), eliminating 148 duplicate entries
Office Assistant (Part-time)
Student Services Center, San Francisco State University
January 2021 – May 2022
- Managed student records database and digitized paper files while maintaining student confidentiality
- Assisted with data migration project during system upgrade, helping convert 1,200+ records
- Answered phones and directed inquiries to appropriate departments (15-25 calls daily)
EDUCATION
Associate of Science in Business Administration
San Francisco State University – San Francisco, CA
Graduated: May 2022
Certifications:
- Microsoft Office Specialist: Excel (2022)
- Data Entry Professional Certificate – Business Skills Academy (2023)
SKILLS
- Data Entry: 75+ WPM with 97% accuracy
- Software: Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, QuickBooks
- Database Management: Basic SQL, Epic Systems (healthcare), Salesforce (basic)
- 10-key by touch: 9,500+ KPH
- Document Management: Filing, scanning, record maintenance
- Communication: Written correspondence, phone etiquette, interdepartmental coordination
- Languages: Conversational Spanish
- Attention to Detail & Quality Control
ADDITIONAL INFORMATION
Volunteer Data Entry Assistant, SF Food Bank (2022-Present) – Help maintain donor database during quarterly fundraising campaigns
Mid-level Data Entry Professional Resume Example
Jennifer Kaplan
Phone: (312) 555-8921 • Email: jennifer.kaplan@email.com • Chicago, IL 60614
LinkedIn: linkedin.com/in/jenniferkaplan • Available for remote work
PROFESSIONAL SUMMARY
Detail-oriented Data Entry Professional with 5+ years of experience processing high volumes of information with 97.8% accuracy. Skilled in multiple data management systems including Oracle, SAP, and proprietary databases. Known for streamlining data entry workflows that reduced processing times by 31% at current company. Looking to leverage my experience with complex datasets and verification procedures in a challenging role.
PROFESSIONAL EXPERIENCE
Senior Data Entry Specialist | MidwestHealth Insurance Services | Chicago, IL | March 2021 – Present
- Process 150+ daily insurance claims across 3 different database systems, maintaining a 98.2% accuracy rate
- Created training documentation that cut onboarding time for new hires from 4 weeks to 17 days
- Implemented Excel macros that automated repetitive tasks, saving team approximately 7 hours weekly
- Lead monthly data audits and collaborate with IT to fix recurring system issues
- Promoted from Data Entry Specialist after 14 months due to exceptional performance
Data Entry Specialist | MidwestHealth Insurance Services | Chicago, IL | January 2020 – March 2021
- Processed and verified patient information, insurance claims, and billing data with 96% accuracy
- Managed 4 priority queues simultaneously during peak periods
- Identified a recurring error in the claims database that was causing $23k in monthly processing delays
- Selected to train 5 temporary staff during seasonal enrollment periods
Data Entry Clerk | Westlake Medical Center | Naperville, IL | August 2018 – December 2019
- Entered patient demographic and billing information into Epic Systems database
- Processed an average of 75 records daily while maintaining 95% accuracy
- Organized and digitized 3 years of backlogged paper records
- Assisted with front desk duties during staff shortages (about 20% of time)
EDUCATION
Associate of Applied Science in Office Administration
College of DuPage, Glen Ellyn, IL – 2018
Certificate in Medical Billing and Coding
Midwest Career Institute, Chicago, IL – 2019
CERTIFICATIONS
Microsoft Office Specialist (MOS) – Excel, 2020
HIPAA Compliance Training, 2021 (renewed annually)
TECHNICAL SKILLS
- Database Systems: Oracle, SAP, Epic, Meditech, proprietary systems
- Software: Advanced Excel (macros, VLOOKUP, pivot tables), Word, Outlook, Google Workspace
- Typing Speed: 83 WPM with 98% accuracy
- Data Verification & Quality Control
- Electronic Medical Records (EMR)
- Basic SQL queries
ADDITIONAL SKILLS
- Problem Solving & Troubleshooting
- Team Collaboration
- Process Improvement
- Time Management
- Attention to Detail
Senior / Experienced Data Entry Professional Resume Example
Samantha J. Holden
sjholden@gmail.com | (612) 555-8974 | Chicago, IL 60613
linkedin.com/in/samantha-holden | Available for remote opportunities
Detail-oriented Data Entry Professional with 8+ years of progressive experience in healthcare and financial services. Known for 99.7% accuracy rates while maintaining high productivity (12,000+ records processed monthly). Excel expert with advanced macro creation skills who has trained 14 junior staff members. Looking to bring my proven data management expertise to a senior role at a growing organization.
PROFESSIONAL EXPERIENCE
Senior Data Entry Specialist | MedTech Solutions Inc. | Chicago, IL | March 2019 – Present
- Lead a team of 6 data entry specialists, providing training, quality control reviews, and performance feedback
- Reduced data processing time by 37% by designing and implementing customized Excel templates and macros
- Process an average of 12,500 patient records monthly with a consistent 99.7% accuracy rate
- Collaborated with IT to develop and test new data entry protocols that cut validation errors by 41%
- Created comprehensive training materials and onboarded 14 new hires, cutting training time from 3 weeks to 10 days
Data Entry Coordinator | First Capital Financial Services | Chicago, IL | June 2016 – February 2019
- Promoted from Data Entry Clerk to Coordinator after consistently exceeding productivity targets by 28%
- Managed data entry for 3 departments (accounting, client services, and operations)
- Processed approximately 9,000 financial transactions monthly, including client deposits, withdrawals, and account transfers
- Identified a recurring error pattern that was costing the company $4,300 monthly in reconciliation time
- Earned “Accuracy Champion” recognition 3 quarters in a row (2018)
Data Entry Clerk | Riverside Healthcare System | Joliet, IL | August 2015 – May 2016
- Entered patient demographic and insurance information into EPIC electronic medical record system
- Maintained 98.2% accuracy while processing 140+ patient records daily
- Assisted with the migration of 17,000+ paper records to the new digital system
- Cross-trained in medical billing to provide backup support during staff shortages
EDUCATION & CERTIFICATIONS
Associate of Applied Science, Office Administration
Moraine Valley Community College | Palos Hills, IL | 2015
Certifications:
- Microsoft Office Specialist (MOS) – Excel Expert (2021)
- Certified Administrative Professional (CAP) – 2019
- HIPAA Compliance Certification – Renewed 2022
TECHNICAL SKILLS
- Data Entry Software: EPIC, Meditech, QuickBooks, Salesforce, Oracle
- Microsoft Office Suite: Advanced Excel (macros, pivot tables, VLOOKUP), Word, PowerPoint, Outlook
- Typing Speed: 85+ WPM with 99% accuracy
- Database Management: SQL (basic), Microsoft Access, FileMaker Pro
- Operating Systems: Windows, MacOS
- 10-Key: 12,000 KPH
ADDITIONAL QUALIFICATIONS
- Bilingual: Fluent in English and Spanish (written and verbal)
- Project Management: Experienced in coordinating data-intensive projects with cross-functional teams
- Problem-Solving: Identified and resolved data discrepancies that saved 23 staff hours weekly
- Team Leadership: Trained and mentored 14 junior staff members over 4 years
How to write a Data Entry Professional Resume
Introduction
So you're ready to land that data entry job? First things first—you need a resume that doesn't just list your skills but showcases your accuracy, speed, and attention to detail. I've reviewed thousands of data entry resumes over my career, and let me tell you, the difference between getting an interview and getting ignored often comes down to how you present those seemingly "basic" skills. Data entry might sound straightforward, but employers are looking for professionals who can handle high volumes of information without making mistakes—and your resume needs to reflect that capability.
Resume Structure and Format
Keep it clean, just like your data should be! A cluttered resume sends the wrong message for someone applying to organize information.
- Stick to 1 page unless you have 7+ years of varied experience
- Use a simple, readable font (Arial, Calibri, or Times New Roman, 10-12pt)
- Include clear section headings with consistent formatting
- Use bullet points rather than paragraphs for experience
- Incorporate plenty of white space—cramming everything together makes it hard to scan
Remember: Your resume is a sample of your work quality. If it contains typos or formatting inconsistencies, employers will assume your data entry work will contain similar errors.
Profile/Summary Section
Start with a brief (2-3 sentence) summary that highlights your experience level, typing speed, accuracy rate, and specialized software knowledge. This gives hiring managers an immediate snapshot of your capabilities.
Example: "Detail-oriented Data Entry Specialist with 4 years of experience maintaining 99.2% accuracy while processing 87+ records per hour. Proficient in Excel, QuickBooks, and CRM systems with expertise in medical billing terminology."
Professional Experience
This is where you prove you're not just another candidate who can type fast. For each position:
- Start with measurable achievements (volumes processed, accuracy rates, time savings)
- Mention specific databases or software you've mastered
- Highlight any specialized data you've worked with (medical records, financial data, inventory)
- Include process improvements you've implemented
Example bullet point: "Processed 750+ insurance claims daily while maintaining 99.8% accuracy, reducing the department's backlog by 37% within first 3 months."
Education and Certifications
Formal education requirements for data entry positions vary widely, but certifications can give you an edge. List any relevant credentials like:
- Microsoft Office Specialist certification
- Typing speed certifications
- Database management courses
- Industry-specific training (medical coding, legal terminology, etc.)
Keywords and ATS Tips
Most companies use Applicant Tracking Systems to filter resumes before human eyes ever see them. Include these keywords (naturally—not just as a list):
- Data verification
- WPM (words per minute) with your actual number
- Quality assurance
- Batch processing
- Software names (Excel, Access, Oracle, SAP, etc.)
- 10-key by touch (if applicable)
Industry-specific Terms
Different sectors use different terminology. If you're targeting a specific industry, include relevant terms:
- Healthcare: ICD-10 codes, HIPAA compliance, EMR/EHR systems
- Finance: ACH processing, reconciliation, GL coding
- Retail: SKU, inventory management, POS systems
Common Mistakes to Avoid
- Listing just job duties without quantifying your work
- Forgetting to mention accuracy rates (this is crucial!)
- Using generic descriptions that could apply to any job
- Neglecting to update your typing speed if it's improved
- Including irrelevant personal information
Before/After Example
Before: "Responsible for entering customer information into the database."
After: "Processed 200+ new customer accounts daily in Salesforce CRM with 99.7% accuracy, reducing processing time from 4 minutes to 2.5 minutes per record."
The difference? The second version demonstrates efficiency, accuracy, volume, and improvement—exactly what hiring managers want to see from data entry professionals.
Final thought: Update your resume for each application. It takes a few extra minutes, but tailoring those keywords to match the job description significantly increases your chances of getting past the ATS and into the interview pile. Good luck!
Related Resume Examples
Soft skills for your Data Entry Professional resume
- Detail orientation with ability to maintain focus during repetitive tasks (reduced error rates by 17% in my last role)
- Clear written communication for flagging discrepancies and documenting processes
- Stress management when handling tight deadlines and high-volume data sets
- Adaptability to new database systems and evolving data collection methods
- Collaborative problem-solving – worked across teams to fix recurring data issues
- Time management skills, particularly batch processing and priority organization
Hard skills for your Data Entry Professional resume
- Advanced proficiency in MS Excel (including VLOOKUP, pivot tables, and macros)
- 85+ WPM typing speed with 98% accuracy
- Experience with QuickBooks, Sage 50, and FreshBooks accounting software
- Database management using SQL query basics and Microsoft Access
- Electronic Medical Records (EMR) data processing in NextGen and Epic systems
- OCR technology utilization (ABBYY FineReader, Kofax)
- Data cleaning and validation techniques using OpenRefine
- Proficiency with document management systems (SharePoint, DocuWare)
- 10-key numeric keypad operation at 12,000+ KPH