Bookkeeper Resume examples & templates

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Copyable Bookkeeper Resume examples

Ever noticed how businesses that thrive always seem to have their finances in perfect order? That's no accident—it's the work of skilled bookkeepers quietly keeping the financial pulse of organizations everywhere. Bookkeeping has evolved far beyond the stereotypical image of someone hunched over ledgers with a calculator. Today's bookkeepers are tech-savvy professionals who blend analytical thinking with financial expertise to maintain the lifeblood of business operations. With cloud-based accounting software now used by over 82% of small businesses, the field has undergone a significant digital transformation that requires both traditional accounting knowledge and comfort with emerging technologies.

The demand for organized, detail-oriented financial professionals remains strong even as automation reshapes parts of the role. Many bookkeepers now focus less on data entry and more on analysis, compliance, and financial decision support. Some are carving out specialized niches in payroll management, tax preparation, or specific industries like healthcare or construction. For those with an aptitude for numbers and problem-solving, bookkeeping offers a stable career path with multiple growth opportunities—whether you're looking to work in-house, freelance, or eventually move toward full accounting certification.

Junior Bookkeeper Resume Example

REBECCA PARK

(425) 555-8762 | rebeccapark@email.com | linkedin.com/in/rebeccapark
Seattle, WA 98105

Detail-oriented bookkeeper with strong foundation in accounts payable/receivable and general ledger management. Fast learner with exceptional organizational skills and ability to maintain accurate financial records. Proficient in QuickBooks and Excel with experience in small business accounting operations. Currently pursuing CPA certification to expand professional capabilities.

EXPERIENCE

Junior Bookkeeper | Westridge Consulting Group | Seattle, WA | January 2022 – Present

  • Manage accounts payable for 17 vendors, processing 60+ invoices weekly with 99.8% accuracy rate
  • Reconcile 12 bank accounts monthly, identifying and resolving discrepancies within 24-hour timeframe
  • Process bi-weekly payroll for 28 employees, ensuring accurate tax withholdings and benefit deductions
  • Assist with month-end close procedures, reducing processing time from 5 days to 3
  • Create financial reports using QuickBooks and Excel for management review

Accounting Intern | Greenfield Manufacturing | Bellevue, WA | May 2021 – December 2021

  • Assisted with accounts receivable functions including invoice creation and payment tracking
  • Entered daily financial transactions into QuickBooks, maintaining organized digital records
  • Helped prepare quarterly tax documentation under supervision of senior accountant
  • Performed regular bank reconciliations for 4 company accounts

Administrative Assistant (Part-time) | Parkview Medical Office | Seattle, WA | September 2019 – April 2021

  • Handled patient billing inquiries and kept up payment records
  • Processed co-payments and insurance claims, tracking outstanding balances
  • Managed office supply inventory and vendor relationships

EDUCATION

Associate of Applied Science in Accounting
Seattle Central College | Seattle, WA | Graduated: May 2021
GPA: 3.78/4.0

Certifications & Professional Development:

  • QuickBooks Online ProAdvisor Certification (2022)
  • Excel for Accounting Professionals – Advanced Course (2021)
  • Currently pursuing CPA examination (completed 2 of 4 sections)

SKILLS

  • Accounting Software: QuickBooks (Online & Desktop), Xero, FreshBooks
  • Microsoft Office Suite (Advanced Excel skills including VLOOKUP, pivot tables)
  • Accounts Payable/Receivable Management
  • General Ledger Maintenance
  • Bank Reconciliations
  • Payroll Processing
  • Financial Reporting
  • Tax Documentation
  • Data Entry (85 WPM typing speed)
  • Customer Service & Communication

ADDITIONAL INFORMATION

Volunteer Treasurer for Seattle Young Professionals Network (2022-Present)
Fluent in Korean (conversational)

Mid-level Bookkeeper Resume Example

Melissa J. Harrington

Denver, CO • (720) 555-8194 • melissa.harrington@email.com • linkedin.com/in/melissajharrington

Detail-oriented bookkeeper with 5+ years of experience managing financial records, accounts payable/receivable, and payroll processing for small to mid-sized businesses. Proven track record of streamlining accounting processes that reduced month-end closing time by 37%. Excel expert with strong knowledge of QuickBooks, Xero, and Sage 50. Known for accuracy, efficiency, and ability to explain financial concepts to non-finance stakeholders.

PROFESSIONAL EXPERIENCE

Senior Bookkeeper, Redwood Financial Services • Denver, CO • January 2021 – Present

  • Manage full-cycle bookkeeping for 12 client accounts with combined annual revenue of $8.7M
  • Reconcile bank and credit card statements monthly, identifying and resolving discrepancies within 48 hours
  • Implemented new AP automation system that cut invoice processing time from 5 days to 1.5 days
  • Prepare monthly, quarterly, and annual financial statements with 100% accuracy
  • Train and supervise 2 junior bookkeepers, developing standardized procedures that improved team productivity by 28%

Bookkeeper, Mountain View Dental Associates • Boulder, CO • March 2019 – December 2020

  • Managed accounts payable/receivable for busy 5-dentist practice with 3,200+ active patients
  • Processed bi-weekly payroll for 17 employees, including calculation of commissions and benefits
  • Reduced outstanding receivables by 41% through implementation of new patient billing procedures
  • Reconciled daily patient payments with insurance claims, resolving discrepancies with insurance companies
  • Created monthly financial reports for practice partners, helping identify revenue opportunities that increased annual profit by $73K

Accounting Assistant, Green Mountain Hospitality Group • Denver, CO • June 2018 – February 2019

  • Assisted with daily bookkeeping tasks for restaurant group with 4 locations
  • Processed vendor invoices and employee expense reports for reimbursement
  • Maintained organized digital and physical filing systems for financial documents
  • Helped with month-end closing process, including journal entries and account reconciliations

EDUCATION & CERTIFICATIONS

Associate of Applied Science, Accounting
Front Range Community College • Denver, CO • 2018

QuickBooks ProAdvisor Certification • 2020 (renewed annually)

Excel Expert Certification • Microsoft • 2019

SKILLS

  • Accounting Software: QuickBooks (Desktop & Online), Xero, Sage 50, FreshBooks
  • Full-cycle bookkeeping & month-end close procedures
  • Bank & credit card reconciliations
  • Accounts payable & accounts receivable management
  • Payroll processing (ADP, Gusto, Paychex)
  • Financial statement preparation
  • Advanced Excel (VLOOKUP, PivotTables, macros)
  • Tax preparation support
  • Budget development & variance analysis
  • Internal controls & audit preparation

Senior / Experienced Bookkeeper Resume Example

Margaret “Maggie” Velasquez

Phoenix, AZ 85014 | (602) 555-8974 | m.velasquez@emailpro.net | linkedin.com/in/maggievelasquez

Detail-oriented bookkeeper with 8+ years of experience in full-cycle accounting for small to mid-sized businesses. Expert in QuickBooks and Excel with a knack for streamlining financial processes that saved previous employers an average of 7

hours weekly. Known for exceptional accuracy in managing accounts payable/receivable and producing timely financial statements that actually make sense to non-financial managers.

PROFESSIONAL EXPERIENCE

Senior Bookkeeper | Sunrise Medical Group | Phoenix, AZ | Jan 2019 – Present

  • Manage complete accounting cycle for 6-location medical practice with $4.2M annual revenue
  • Implemented paperless AP system that cut processing time by 37% and improved vendor relationships
  • Reconcile 12 bank accounts and handle monthly closing procedures with zero missed deadlines in 3+ years
  • Prepare financial statements and detailed reports for quarterly board meetings
  • Supervise junior bookkeeper and accounts payable clerk, providing training and workflow guidance
  • Created customized Excel templates for tracking individual provider productivity metrics

Bookkeeper | Desert Valley Construction | Tempe, AZ | Mar 2016 – Dec 2018

  • Managed A/P, A/R, payroll, and job costing for commercial construction firm with 28 employees
  • Reduced outstanding receivables by 43% through implementation of new collection procedures
  • Processed bi-weekly payroll for field and office staff, including complex prevailing wage calculations
  • Maintained detailed records for 17 simultaneous construction projects, tracking costs against budgets
  • Prepared quarterly tax filings and year-end financial documentation for CPA

Accounting Assistant | Phoenix Retail Partners | Phoenix, AZ | Aug 2014 – Feb 2016

  • Handled daily cash reconciliation for 3 retail locations with combined daily sales of $15K-$22K
  • Processed vendor invoices and maintained vendor files
  • Assisted controller with month-end closing procedures and basic financial reports
  • Helped transition from outdated accounting software to QuickBooks Enterprise

EDUCATION & CERTIFICATIONS

Associate of Applied Science, Accounting | Maricopa Community College | 2014

QuickBooks ProAdvisor Certification | Intuit | 2017 (Renewed 2023)

Excel Expert Certification | Microsoft | 2018

Bookkeeping Professional Certification | American Institute of Professional Bookkeepers | 2019

SKILLS

  • Full-cycle accounting & bookkeeping
  • QuickBooks (Desktop & Online)
  • Microsoft Excel (advanced formulas, PivotTables)
  • Accounts payable & receivable management
  • Payroll processing & tax reporting
  • Bank reconciliations
  • Financial statement preparation
  • Job costing & project accounting
  • Sage 50 (formerly Peachtree)
  • ADP & Paychex payroll systems
  • Audit preparation

PROFESSIONAL AFFILIATIONS

Member, American Institute of Professional Bookkeepers (AIPB)
Treasurer, Phoenix Small Business Accounting Association (volunteer position)

How to Write a Bookkeeper Resume

Introduction

Landing a bookkeeping job isn't just about having the right skills—it's about proving you have them on paper. Your resume is often your first (and sometimes only) chance to show potential employers you can balance their books with precision. I've reviewed thousands of bookkeeper resumes over my career and the difference between those that get interviews and those that don't often comes down to a few key elements. This guide will walk you through creating a resume that showcases your financial expertise and attention to detail—the exact qualities hiring managers are looking for.

Resume Structure and Format

A bookkeeper's resume should reflect the orderly nature of the profession. Keep it clean, organized and easy to scan—just like a well-maintained ledger.

  • Length: Stick to 1 page for junior roles, 2 pages max for senior positions with 8+ years of experience
  • Font: Use crisp, readable fonts like Calibri, Arial, or Garamond at 10-12pt
  • Margins: Keep at 0.75-1 inch on all sides
  • Spacing: Include white space between sections to improve readability
  • File format: Save as PDF (unless specifically requested otherwise) to preserve formatting

Profile/Summary Section

Your summary should be a 3-4 line snapshot of your bookkeeping experience, skills and value. Think of it as your financial statement of qualifications.

Don't just say you're "detail-oriented"—everyone claims that! Instead, mention something specific like "consistently reconciled accounts with 99.8% accuracy" or "identified $13,742 in expense discrepancies during first quarter audit."

For example: "Bookkeeper with 5+ years handling full-cycle accounting for small businesses; Proficient in QuickBooks and Xero with experience managing payroll for up to 47 employees. Reduced monthly closing time by 26% through improved documentation procedures."

Professional Experience

This is where you balance the books of your career. For each position, include:

  • Company name and location
  • Your title and dates of employment
  • 3-5 bullet points highlighting achievements (not just duties)

Focus on quantifiable results whenever possible:

  • Processed average of 87 vendor payments weekly while maintaining 100% accuracy rate
  • Reduced monthly close process from 7 days to 4 days by implementing standardized reconciliation procedures
  • Recovered $9,345 in overlooked client billings during account review
  • Managed accounts payable/receivable for 43 clients with combined annual revenue of $4.2M

Education and Certifications

Bookkeeping is a credential-driven field. Highlight your formal education, but don't forget to showcase relevant certifications that prove your commitment to the profession.

  • Associate's or Bachelor's degree (Accounting, Finance, or Business)
  • Certified Bookkeeper (CB) designation
  • QuickBooks Certified User/ProAdvisor
  • Microsoft Excel Specialist certification
  • Relevant continuing education courses

Keywords and ATS Tips

Most companies use Applicant Tracking Systems that scan resumes before human eyes ever see them. To make it past this digital gatekeeper:

  • Include software names: QuickBooks, Xero, Sage, FreshBooks, NetSuite
  • Mention specific accounting terms: accounts payable/receivable, bank reconciliation, general ledger, trial balance
  • List relevant skills: payroll processing, month-end close, financial reporting, tax preparation
  • Tailor keywords to match those in the job description (but don't just copy-paste)

Industry-specific Terms

Show you speak the language of bookkeeping by naturally incorporating these terms:

  • Accruals and deferrals
  • Journal entries
  • Depreciation schedules
  • Fixed asset management
  • 1099 preparation
  • Cash flow forecasting

Common Mistakes to Avoid

I've seen even experienced bookkeepers make these resume blunders:

  • Typos or calculation errors (deadly in a profession requiring precision!)
  • Listing duties without achievements
  • Using vague descriptors instead of specific metrics
  • Neglecting to mention proficiency with current accounting software
  • Over-formatting with excessive bold, italics, or fancy fonts

Before/After Example

Before: "Responsible for accounts payable and receivable duties at small business."

After: "Managed complete A/P and A/R cycle for manufacturing firm with $2.7M annual revenue, reducing past-due receivables by 31% within first quarter through implementation of streamlined invoicing system."

Remember—your resume is like a balance sheet of your career. Make sure the numbers add up, the formatting is clean and you've documented your achievements with the same attention to detail you'll bring to the job!

Soft skills for your Bookkeeper resume

  • Meticulous attention to detail while maintaining efficiency (caught $12K in duplicate payments last quarter)
  • Clear communication of financial concepts to non-finance team members
  • Time management – juggling month-end closes with day-to-day AP/AR responsibilities
  • Problem-solving when reconciling complex accounts (fixed a 3-month discrepancy that previous bookkeeper couldn’t resolve)
  • Adaptability with changing accounting software and tax regulations
  • Tactful handling of sensitive payment discussions with vendors and clients

Hard skills for your Bookkeeper resume

  • Advanced QuickBooks Pro and QuickBooks Online (7+ years daily use)
  • Xero accounting software with inventory management modules
  • Month-end reconciliation and financial statement preparation
  • Accounts payable/receivable management with 3-way matching
  • Microsoft Excel (pivot tables, VLOOKUP, complex formulas)
  • Payroll processing through ADP and Paychex systems
  • Fixed asset tracking and depreciation scheduling
  • Tax preparation experience (1099s, W-2s, quarterly filings)
  • ERP systems (NetSuite, Sage 50) integration