Administrative Manager Resume examples & templates

Written by: 

Adam

Build Your Resume Now
Copyable resume examples

Copyable Administrative Manager Resume examples

Ever notice how the most organized person in any office is often the one keeping the entire operation running smoothly? That's no accident. Administrative Managers are the backbone of organizational success, balancing the practical demands of office management with strategic leadership that drives efficiency across departments. As businesses navigate increasingly complex workplace dynamics—including the rise of hybrid work models that 63% of high-growth companies have now adopted—Administrative Managers find themselves at the intersection of people management, operational excellence, and technological innovation.

The role has evolved dramatically from its clerical roots. Today's Administrative Managers don't just maintain filing systems; they implement automation solutions, manage six-figure budgets, and serve as critical liaisons between executive leadership and staff. In many organizations, they're the unofficial cultural ambassadors who shape workplace experience while simultaneously controlling costs and improving productivity. Looking ahead, Administrative Managers with strong digital transformation skills will be particularly valuable as companies seek professionals who can modernize operations while maintaining the human touch that technology alone can't provide.

Junior Administrative Manager Resume Example

Melissa Chen

Seattle, WA | (206) 555-9876 | m.chen@email.com | linkedin.com/in/melissachen

Professional Summary

Recent business administration graduate with 1.5 years of progressive administrative experience. Quick learner who thrives in fast-paced environments and excels at streamlining office operations. Proven track record of improving filing systems and implementing new procedures that saved 5+ hours weekly in my previous role. Eager to grow my career in administrative management while applying my organizational and problem-solving skills.

Experience

Administrative Coordinator – TechNow Solutions, Seattle, WA
March 2023 – Present

  • Manage daily office operations for a team of 17 employees, including handling correspondence, scheduling meetings, and maintaining supply inventory
  • Redesigned filing system that reduced document retrieval time by 73%, saving team members approximately 5 hours per week
  • Coordinate travel arrangements and expense reports for 4 executives, ensuring compliance with company policies
  • Assist with onboarding new employees by preparing workstations and orientation materials
  • Created and maintain department procedures manual used by all new administrative staff

Administrative Assistant – Greenfield Marketing Agency, Seattle, WA
June 2022 – February 2023

  • Managed front desk operations, including greeting visitors, answering phones, and routing calls
  • Processed incoming mail and packages, distributing to appropriate departments
  • Scheduled and prepared conference rooms for client meetings and internal team sessions
  • Assisted with data entry and maintenance of client database (over 250 accounts)

Office Intern – Seattle Community College, Seattle, WA
January 2022 – May 2022

  • Provided administrative support to the Business Department faculty
  • Helped organize student files and maintained department calendar
  • Assisted with planning and execution of 2 campus events with 100+ attendees

Education

Bachelor of Business Administration – Seattle Community College
Graduated: May 2022 | GPA: 3.7/4.0

Relevant Coursework: Business Management, Office Administration, Business Communications, Human Resources Fundamentals

Certifications

  • Microsoft Office Specialist (MOS) – Excel and Word, 2022
  • Administrative Professional Certificate – American Society of Administrative Professionals, 2023

Skills

  • Office Management
  • MS Office Suite (advanced Excel skills)
  • Filing Systems & Records Management
  • Scheduling & Calendar Management
  • Supply Inventory & Procurement
  • Meeting Coordination
  • Customer Service
  • Travel Arrangements
  • Basic Bookkeeping
  • Google Workspace

Mid-level Administrative Manager Resume Example

Melissa R. Thornton

Philadelphia, PA 19103 • (215) 555-8214 • m.thornton@gmail.com • linkedin.com/in/melissa-thornton

PROFESSIONAL SUMMARY

Detail-oriented Administrative Manager with 5+ years of experience streamlining office operations and coordinating administrative functions across multiple departments. Known for implementing cost-saving procedures that cut supply expenses by 31% while maintaining quality standards. Strong background in staff supervision, vendor management, and executive support with a track record of increasing team productivity.

PROFESSIONAL EXPERIENCE

Administrative Manager • Keystone Financial Services • Philadelphia, PA • June 2020 – Present

  • Oversee daily operations for a busy financial office supporting 4 executives and 23 staff members, managing calendars, travel arrangements, and confidential correspondence
  • Reduced administrative budget by $47,800 annually through vendor consolidation and negotiation of new service contracts
  • Supervise team of 3 administrative assistants, including hiring, training, and performance reviews
  • Implemented new digital filing system that decreased document retrieval time from 8 minutes to under 90 seconds
  • Coordinate quarterly board meetings and annual stockholder event for 120+ attendees (everything from venue selection to minute-taking)

Executive Assistant to COO • Westlake Industries • King of Prussia, PA • March 2018 – May 2020

  • Managed complex scheduling and travel logistics for C-suite executive with frequent international commitments
  • Created and maintained tracking system for departmental expenses, identifying $23,475 in unnecessary spending
  • Prepared executive presentations and reports for leadership meetings and client presentations
  • Handled sensitive company information and maintained strict confidentiality protocols

Administrative Assistant • Townsend Medical Group • Philadelphia, PA • August 2016 – February 2018

  • Provided front-desk support in fast-paced medical office with 1,200+ patient visits monthly
  • Processed insurance verifications and maintained patient records while ensuring HIPAA compliance
  • Developed new patient intake form that reduced check-in time by 6 minutes per patient

EDUCATION

Bachelor of Business Administration • Temple University • Philadelphia, PA • 2016

Certificate in Office Management • Philadelphia Community College • 2019

CERTIFICATIONS

Certified Administrative Professional (CAP) • American Society of Administrative Professionals • 2021

Microsoft Office Specialist Master Certification • 2020

SKILLS

  • Budget Management & Cost Control
  • Staff Supervision & Training
  • Calendar Management & Scheduling
  • Office Supply Procurement
  • Microsoft Office Suite (Advanced)
  • QuickBooks & Financial Record-keeping
  • Event Planning & Coordination
  • Customer Service Excellence
  • Confidentiality & Discretion
  • Salesforce CRM (intermediate)

PROFESSIONAL AFFILIATIONS

Member, Association of Administrative Professionals (AAP) • 2019 – Present

Volunteer Coordinator, Philadelphia Business Women’s Network • 2020 – Present

Senior / Experienced Administrative Manager Resume Example

Samantha A. Richardson

Chicago, IL • (312) 555-8794 • sam.richardson@email.com • linkedin.com/in/samrichardson

Administrative Manager with 9+ years of experience streamlining operations and managing office functions across multiple departments. Known for implementing cost-saving initiatives that

reduced operational expenses by 31% while improving team productivity. Strong background in staff supervision, budget management, and process optimization in both corporate and healthcare environments.

PROFESSIONAL EXPERIENCE

Administrative Operations Manager
Meridian Healthcare Partners • Chicago, IL • June 2019 – Present

  • Oversee administrative operations for a network of 4 medical facilities with 120+ staff members, managing a $1.2M annual operational budget
  • Implemented paperless documentation system that cut supply costs by $47,000 annually and reduced document retrieval time from 3 hours to 7 minutes
  • Restructured administrative team workflow, resulting in 28% reduction in overtime hours while improving patient satisfaction scores from 82% to 94%
  • Supervise team of 8 administrative coordinators; created mentorship program that improved retention rates by 35% over 2 years
  • Serve as primary liaison between executive leadership and frontline staff during COVID-19 response, coordinating remote work transitions for 60+ employees

Office Manager
Westlake Financial Services • Chicago, IL • March 2016 – May 2019

  • Managed daily operations of corporate office with 45 employees, including facilities maintenance, supply procurement, and vendor relationship management
  • Negotiated new vendor contracts resulting in 23% reduction in operational expenses and improved service delivery timeframes
  • Supervised 3 administrative assistants and coordinated scheduling for executive leadership team
  • Spearheaded transition to new project management software that increased cross-departmental collaboration by 42%

Administrative Assistant
Parkview Consulting Group • Evanston, IL • August 2014 – February 2016

  • Provided comprehensive administrative support to 3 senior partners and facilitated communication with clients
  • Created standardized filing system that reduced document search time by 65%
  • Coordinated travel arrangements, expense reporting, and meeting logistics for consulting team

EDUCATION

Bachelor of Science in Business Administration
DePaul University • Chicago, IL • 2014

Certified Administrative Professional (CAP)
International Association of Administrative Professionals • 2017

Project Management Professional (PMP)
Project Management Institute • 2021

SKILLS

  • Staff Supervision & Training
  • Budget Management & Cost Control
  • Process Optimization & Workflow Design
  • MS Office Suite (Advanced Excel)
  • QuickBooks & Financial Tracking
  • Vendor Management & Contract Negotiation
  • Facilities Coordination
  • Project Management (Asana, Monday.com)
  • HIPAA Compliance (Healthcare)
  • Cross-departmental Communication

How to Write an Administrative Manager Resume

Introduction

Landing an Administrative Manager job means showcasing your ability to keep an office running like clockwork while still having bandwidth for strategic planning. Your resume needs to reflect both your tactical skills and leadership capabilities. I've helped hundreds of admin professionals level up to management roles, and I can tell you this: a well-crafted resume makes all the difference in getting past the initial screening. Let's break down exactly what makes an Administrative Manager resume stand out from the pack.

Resume Structure and Format

Keep your resume clean and organized—you're applying for a role that demands these very qualities! Aim for 1-2 pages (2 pages is fine if you have 7+ years of experience). Use a professional font like Calibri or Arial at 10-12pt size.

  • Maintain consistent spacing and alignment throughout
  • Use bold text for section headers and job titles
  • Include plenty of white space—crowded documents are hard to scan
  • Save your file as a PDF unless specifically asked for a .docx format
  • Name your file professionally: "FirstName_LastName_AdminManager.pdf"
Pro Tip: Think of your resume as a sample of your organizational skills. If it looks messy or inconsistent, hiring managers might assume your work follows the same pattern.

Profile/Summary Section

Your summary should be 3-4 sentences that pack a punch. Mention your years of experience, 2-3 core administrative management skills, and a notable achievement. Tailor this section for each job application by mirroring language from the job posting.

Example: "Administrative Manager with 6+ years overseeing office operations for a team of 43 staff members. Reduced annual operational expenses by $87K through vendor contract renegotiation and implementing paperless workflows. Known for creating systems that boost team productivity while maintaining work-life balance."

Professional Experience

This is where the magic happens! For each position, include:

  • Company name, location, your title, and dates (month/year)
  • Brief description of your role if the company isn't well-known
  • 5-6 bullet points highlighting achievements (not just duties)
  • Metrics wherever possible—numbers speak louder than words

Strong bullet example: "Redesigned onboarding process, cutting training time from 3 weeks to 8 days while improving new hire satisfaction scores by 27%"

Weak bullet example: "Responsible for onboarding new employees"

Education and Certifications

List your degree(s), institution, and graduation year—skip your GPA unless you're a recent grad with impressive numbers. For Administrative Managers, relevant certifications can really help you stand out:

  • Certified Administrative Professional (CAP)
  • Project Management Professional (PMP) or CAPM
  • Microsoft Office Specialist Master certification
  • Relevant software certifications (Salesforce, QuickBooks, etc.)

Keywords and ATS Tips

Most companies use Applicant Tracking Systems to filter resumes before human eyes ever see them. To get past these digital gatekeepers:

  • Include exact phrases from the job description (if they ask for "accounts payable experience," don't just write "accounting experience")
  • Avoid text boxes, headers/footers, and tables—many ATS systems can't read them
  • Don't try to game the system with hidden keywords or white text—it'll look terrible when printed

Industry-specific Terms

Sprinkle these throughout your resume (but only if they honestly apply to your experience):

  • Vendor management
  • Process optimization
  • Cross-functional coordination
  • Budget administration
  • Resource allocation
  • SOP development
  • Administrative workflow design

Common Mistakes to Avoid

  • Focusing on routine tasks instead of achievements
  • Using passive voice ("Responsible for managing..." instead of "Managed...")
  • Including outdated skills like "fax machine operation" (unless specifically required)
  • Forgetting to proofread—typos on an admin resume are particularly damaging
  • Using a generic objective statement instead of a tailored summary

Before/After Example

Before: "Managed office supplies and ordered things when needed."

After: "Implemented inventory management system for office supplies, reducing waste by 31% and saving $12,400 annually while ensuring zero workflow disruptions due to stockouts."

Remember that your resume is often your first impression. Make it count by highlighting not just what you did, but how well you did it and what results you achieved. Good luck with your Administrative Manager job search!

Soft skills for your Administrative Manager resume

  • Cross-functional relationship building (bridges gaps between departments and vendors with ease)
  • Emotional intelligence – particularly in managing up and confronting workplace conflicts before they escalate
  • Delegation that empowers rather than micromanages (I’ve learned this one the hard way!)
  • Adaptable communication style that shifts between executives, front-line staff, and external partners
  • Crisis prioritization – keeping cool when everything seems urgent at once
  • Meeting facilitation that respects everyone’s time while still driving outcomes

Hard skills for your Administrative Manager resume

  • Microsoft 365 suite (advanced Excel macros, Access database management, SharePoint administration)
  • QuickBooks Pro & Enterprise accounting software
  • Workday HRIS implementation and maintenance
  • Procurement systems (SAP Ariba, Coupa)
  • Project management software (Asana, Monday.com, Trello)
  • Records management & document control procedures
  • Google Workspace administration (user permissions, form creation)
  • Risk management protocols & compliance documentation
  • Tableau dashboard creation for operational metrics