Accounts Receivable Specialist Resume examples & templates
Copyable Accounts Receivable Specialist Resume examples
Ever wondered who makes sure a company actually gets paid for all the work it does? Meet the unsung heroes of financial stability: Accounts Receivable Specialists. These detail-oriented professionals are the backbone of healthy cash flow, tracking down payments, reconciling accounts, and maintaining the delicate balance between customer relationships and company finances. It's not just about sending invoices and recording payments—it's detective work, relationship management, and financial analysis all rolled into one.
The field is evolving quickly as automation reshapes routine tasks. While basic invoicing processes are increasingly automated (with 39% of AR departments now using some form of AI-assisted collection tools), the role is shifting toward analysis and exception handling rather than disappearing. AR specialists who combine technical accounting skills with customer service finesse are particularly valued in today's market. Companies are recognizing that effective receivables management isn't just about bookkeeping—it's a strategic function that directly impacts working capital and business growth. As we move forward, AR specialists who can interpret data patterns and work collaboratively with sales teams will find themselves at the center of financial decision-making.
Junior Accounts Receivable Specialist Resume Example
Megan Reynolds
megan.reynolds89@gmail.com | (414) 555-8032 | linkedin.com/in/meganreynolds | Milwaukee, WI
Detail-oriented Accounts Receivable Specialist with 1+ year of experience processing payments, reconciling accounts, and resolving billing discrepancies. Strong skills in QuickBooks and Excel with a knack for identifying and correcting errors. Completed 97% of monthly invoices ahead of deadline while maintaining accuracy rate of 99.4%. Currently pursuing Accounts Receivable certification to enhance financial operations expertise.
EXPERIENCE
Accounts Receivable Specialist
Midwest Manufacturing Solutions | Milwaukee, WI | June 2022 – Present
- Process 75+ weekly customer payments through multiple payment channels and post them to the appropriate accounts
- Reconcile 38 customer accounts monthly, reducing past-due accounts by 23% in first 6 months
- Generate and distribute approximately 150 invoices monthly while maintaining 99.4% accuracy rate
- Respond to customer inquiries regarding invoice discrepancies and account status, typically resolving issues within 48 hours
- Collaborate with sales team to verify pricing and terms before invoice generation (we actually caught 17 pricing errors last quarter!)
Accounts Receivable Clerk (Intern)
First State Financial Services | Milwaukee, WI | January 2022 – May 2022
- Assisted with daily cash application and payment processing for accounts totaling $1.2M in monthly revenue
- Maintained customer files and helped organize digital record conversion project
- Prepared aging reports and identified accounts for collection follow-up
- Supported month-end close process by reconciling sub-ledger to general ledger
Administrative Assistant (Part-time)
Lakeside Medical Group | Waukesha, WI | September 2020 – December 2021
- Managed front desk operations including patient check-in/check-out and co-payment collection
- Maintained accurate patient billing records and processed payments using practice management software
- Handled basic bookkeeping tasks including expense tracking and receipt organization
EDUCATION
Associate of Applied Science in Accounting
Milwaukee Area Technical College | Milwaukee, WI | Graduated: May 2022
GPA: 3.7/4.0 | Dean’s List: 3 semesters
Certifications & Training
- QuickBooks Online Certification (2022)
- Microsoft Excel Specialist (2021)
- Currently pursuing Accounts Receivable Specialist (ARSC) Certification (expected completion: March 2024)
SKILLS
- Accounts Receivable Management
- Payment Processing & Reconciliation
- Invoice Generation & Distribution
- Aging Reports & Collections
- QuickBooks & QuickBooks Online
- Microsoft Excel (VLOOKUP, PivotTables)
- ERP Systems (basic knowledge)
- Credit Memo Processing
- Month-End Close Support
- Customer Service & Dispute Resolution
Mid-level Accounts Receivable Specialist Resume Example
MONICA CHEN
Chicago, IL 60614 • (312) 555-8762 • monica.chen@email.com • linkedin.com/in/monicachen
Detail-oriented Accounts Receivable Specialist with 5+ years of experience managing high-volume billing processes and collections activities. Known for reducing DSO by implementing efficient payment tracking systems and resolving complex customer billing disputes. Strong communicator who maintains positive customer relationships while ensuring timely payments and accurate financial records.
PROFESSIONAL EXPERIENCE
Accounts Receivable Specialist
Midwest Distribution Partners • Chicago, IL • January 2020 – Present
- Manage $4.2M in monthly receivables for 173 active client accounts across retail and wholesale divisions
- Reduced DSO from 47 to 32 days by implementing new payment reminder protocols and streamlining collection processes
- Reconcile daily cash receipts, averaging $175K, and maintain 99.7% accuracy in customer account records
- Collaborate with sales team to resolve billing discrepancies, reducing disputed invoices by 31%
- Prepare and distribute monthly aging reports for management review, identifying trends for process improvement
Billing Coordinator
TechSupply Solutions • Evanston, IL • August 2018 – December 2019
- Processed 500+ monthly invoices with total billing exceeding $1.2M for B2B technology distributor
- Maintained customer account records and processed credit applications for new clients
- Collaborated with warehouse team to verify shipping details before invoice generation
- Drafted collection letters and conducted follow-up calls resulting in 27% improvement in past-due payments
Accounts Assistant (Part-time)
Greenfield Accounting Services • Chicago, IL • June 2017 – August 2018
- Assisted with accounts receivable and accounts payable tasks for small accounting firm serving 50+ clients
- Entered payment data into QuickBooks and reconciled client account discrepancies
- Prepared deposit slips and maintained organized filing system for financial documents
EDUCATION
Bachelor of Science in Business Administration
DePaul University, Chicago, IL – 2017
Concentration: Finance
Certifications
- Certified Accounts Receivable Specialist (CARS) – 2021
- QuickBooks Online ProAdvisor Certification – 2019
SKILLS
- Accounts Receivable Management
- Collections & Credit Analysis
- Invoice Processing
- Payment Reconciliation
- Aging Reports & Analysis
- Microsoft Excel (VLOOKUP, pivot tables)
- ERP Systems: SAP, Oracle Financials
- QuickBooks & QuickBooks Online
- Cash Application
- Customer Relationship Management
- Month-End Close Procedures
ADDITIONAL INFORMATION
Active member of the American Accounts Receivable Professionals (AARP) association since 2019. Fluent in Mandarin Chinese. Volunteer bookkeeper for Chicago Community Garden Association (quarterly basis).
Senior / Experienced Accounts Receivable Specialist Resume Example
Melissa R. Donovan
Philadelphia, PA 19103 • (215) 555-8764 • mdonovan@emailprovider.com • linkedin.com/in/melissardonovan
Detail-oriented Accounts Receivable Specialist with over 9 years of experience in full-cycle AR operations. Track record of reducing DSO by implementing streamlined collection processes and resolving complex billing discrepancies. Skilled in managing aging reports, cash application, and credit analysis while maintaining strong customer relationships. Proficient with SAP, QuickBooks, and Microsoft Dynamics.
PROFESSIONAL EXPERIENCE
Senior Accounts Receivable Specialist | Vertex Manufacturing Industries | Philadelphia, PA | March 2019 – Present
- Manage $8.7M AR portfolio for 175+ commercial accounts, reducing DSO from 47 to 32 days through proactive collection strategies and customer relationship management
- Oversee month-end closing processes including reconciliations, aging analysis, and bad debt reserve calculations with 99.7% accuracy
- Implemented automated dunning letter system that decreased collection calls by 31% while improving cash flow by $417K in first quarter
- Train and mentor 3 junior AR specialists, creating process documentation that cut onboarding time from 6 weeks to 4 weeks
- Collaborate with sales team to resolve invoice disputes and pricing discrepancies, clearing $293K in disputed charges in 2022
Accounts Receivable Specialist | Keystone Financial Services | King of Prussia, PA | June 2016 – February 2019
- Processed daily cash receipts averaging $175K and applied payments to customer accounts within 24-hour window
- Maintained aging reports and conducted collection calls for 120+ accounts, recovering $146K in delinquent payments within first year
- Investigated and resolved billing discrepancies, reducing invoice errors by 27% through cross-departmental coordination
- Assisted in migration from QuickBooks to Microsoft Dynamics, creating custom reports and training materials for AR team
AR/AP Clerk | Blueridge Retail Group | Allentown, PA | August 2014 – May 2016
- Processed over 75 weekly customer payments and maintained accurate account records in QuickBooks
- Prepared and sent monthly customer statements, following up on past-due accounts with a 40% success rate on first contact
- Assisted with accounts payable functions during staff shortages, ensuring timely vendor payments and maintaining positive supplier relationships
- Reconciled daily cash receipts and prepared bank deposits (sometimes in truly terrible weather – remember that blizzard in 2015?)
EDUCATION
Bachelor of Science in Accounting | Penn State University | State College, PA | 2014
Certified Accounts Receivable Specialist (CARS) | Institute of Finance & Management | 2018
TECHNICAL SKILLS
- ERP Systems: SAP, Microsoft Dynamics 365, QuickBooks, Oracle Financials
- Collections Management Software: Anytime Collect, HighRadius
- Advanced Excel: VLOOKUP, Pivot Tables, Macros, Financial Modeling
- Microsoft Office Suite & Google Workspace
- Financial Analysis & Reporting
- Credit Risk Assessment
ADDITIONAL SKILLS
- Cash Application & Reconciliation
- Credit Memo Processing
- Dispute Resolution & Negotiation
- Month-End Close Procedures
- Bad Debt Analysis
- Customer Relationship Management
How to Write an Accounts Receivable Specialist Resume
Introduction
In the competitive world of finance and accounting, your resume is your ticket to getting noticed. As an Accounts Receivable Specialist, you need a resume that showcases your attention to detail, financial acumen, and organizational skills. I've reviewed thousands of AR resumes over my career, and the ones that stand out don't just list job duties—they demonstrate measurable impact and technical expertise. Let's break down exactly what you need to create a resume that gets you interviews.
Resume Structure and Format
Keep your resume clean and organized—just like your AR ledgers! Aim for 1-2 pages max, with clear sections and plenty of white space. For AR roles, a chronological format usually works best since employers want to see your recent experience first.
- Use a professional, readable font (Arial, Calibri, or Georgia work well)
- Stick to 10-12pt font size for body text, 14-16pt for headings
- Include clear section headers (Experience, Skills, Education)
- Use bullet points rather than paragraphs for easier scanning
- Save as a PDF to preserve formatting (unless specifically asked for a .doc file)
Profile/Summary Section
Start with a punchy 3-4 line summary that highlights your AR experience, technical skills, and standout achievements. This is your elevator pitch!
Pro Tip: Customize your summary for each job application. Look at the job posting and mirror key requirements in your opening statement—this immediately signals you're a good fit.
Example: "Detail-oriented Accounts Receivable Specialist with 5+ years managing AR functions for manufacturing clients. Skilled in reducing DSO by implementing streamlined collection processes. Proficient in SAP, QuickBooks, and Excel pivot tables with a track record of recovering $245K in aging accounts."
Professional Experience
This is the meat of your resume. For each position, include:
- Company name, location, and dates employed
- Your exact title (don't embellish!)
- 5-6 bullet points for current/recent roles; 3-4 for older positions
- Start bullets with strong action verbs (ran, reconciled, processed)
- Include metrics whenever possible ($ amounts, percentages, volume)
Strong AR bullet examples:
- Reduced DSO from 47 to 32 days by implementing a tiered follow-up system for past-due accounts
- Processed average daily deposit volume of $87K while maintaining 99.8% accuracy rate
- Recovered $143,500 in aging accounts by developing targeted collection strategies for accounts 90+ days past due
- Collaborated with sales team to resolve billing disputes, cutting resolution time by 41%
Education and Certifications
List your highest degree first, including institution name, location, degree, and graduation year. For AR positions, relevant certifications can really set you apart:
- Accounts Receivable Specialist (ARS) Certification
- Certified Accounts Receivable Professional (CARP)
- QuickBooks Certification
- Microsoft Excel Specialist Certification
Keywords and ATS Tips
Most companies use Applicant Tracking Systems (ATS) to filter resumes. To make it past this digital gatekeeper:
- Include exact keywords from the job posting (collection calls, invoice processing, account reconciliation)
- Mention specific software you've used (SAP, Oracle, NetSuite, QuickBooks, Excel)
- Avoid tables, headers/footers, and text boxes that might confuse the ATS
- Spell out acronyms at least once (DSO/Days Sales Outstanding)
Industry-specific Terms
Pepper your resume with AR terminology to show you speak the language:
- Aging reports
- Credit analysis
- Cash application
- Payment reconciliation
- Invoice processing
- Collection calls
- Dispute resolution
- Month-end closing
Common Mistakes to Avoid
I've seen plenty of AR resumes fall flat for these reasons:
- Listing job duties without results ("responsible for invoicing" vs. "processed 200+ invoices weekly with 99.7% accuracy")
- Using generic terms instead of AR-specific language
- Failing to mention specific ERP or accounting software experience
- Including irrelevant personal information
- Typos or calculation errors (fatal in a finance role!)
Before/After Example
Before: "Responsible for accounts receivable and making collection calls."
After: "Managed $2.3M AR portfolio for 170+ client accounts, reducing past-due receivables by 36% through strategic collection efforts and implementing automated payment reminders."
Remember—your resume should tell the story of how you've made a difference, not just what you were hired to do. Good luck with your AR job search!
Related Resume Examples
Soft skills for your Accounts Receivable Specialist resume
- Client relationship management – tactfully handling payment discussions with customers who are behind on accounts
- Cross-departmental communication between finance, sales and customer service teams
- Conflict resolution when addressing payment disputes (I’ve turned several frustrated clients into loyal customers)
- Time management while juggling multiple payment tracking systems and deadline-driven collection cycles
- Adaptability to new accounting software implementations and changing financial regulations
- Detail orientation without losing sight of broader cash flow patterns
Hard skills for your Accounts Receivable Specialist resume
- QuickBooks Pro certified with 5+ years daily usage
- SAP Business One AR module configuration
- Advanced Excel (VLOOKUP, pivot tables, macros)
- Blackbaud Financial Edge NXT reconciliation
- Collections management in Oracle NetSuite
- MS Dynamics 365 Finance reporting
- Automated payment posting workflow design
- AvidXchange AP/AR integration
- SQL query writing for custom AR reports