Accounts Payable Supervisor Resume examples & templates
Copyable Accounts Payable Supervisor Resume examples
Ever wondered who's behind the scenes making sure every bill gets paid on time and every vendor stays happy? That's the world of Accounts Payable Supervision—a career that sits at the interesting crossroads of financial oversight, team leadership, and process optimization. In today's digital finance landscape, AP Supervisors are evolving far beyond check-cutting gatekeepers into strategic partners who drive cash flow management and identify cost-saving opportunities. With companies processing an average of 12,500 invoices annually (and larger organizations handling upwards of 50,000!), the role demands both technical precision and leadership finesse.
The field is transforming rapidly, with about 67% of AP departments actively implementing automation solutions that reshape daily workflows. AP Supervisors who can bridge the gap between traditional accounting principles and emerging technologies like AI-powered invoice processing or blockchain payment systems find themselves in particularly high demand. As businesses continue pushing toward financial digitization and real-time reporting capabilities, tomorrow's AP Supervisors won't just be managing transactions—they'll be delivering financial intelligence that shapes company-wide decisions.
Junior Accounts Payable Supervisor Resume Example
Melissa Patel
mpatel92@email.com | (714) 555-8291 | Minneapolis, MN 55403 | linkedin.com/in/melissapatel
Detail-oriented Accounts Payable Supervisor with 2 years of progressive experience in financial operations and vendor management. Skilled in developing streamlined payment processes that reduced processing time by 27% in current role. Quick learner with natural leadership abilities who thrives in fast-paced environments while maintaining accuracy standards above 99.7%.
EXPERIENCE
Accounts Payable Supervisor | NorthStar Medical Group | Minneapolis, MN | January 2023 – Present
- Supervise team of 3 AP specialists processing 1,200+ monthly invoices for 17 medical facilities
- Implemented new invoice approval workflow that cut processing time from 11 days to 8 days
- Manage $3.7M monthly AP disbursements, ensuring timely payments while maximizing cash flow
- Reconcile vendor statements and resolve discrepancies, reducing payment errors by 31%
- Train team members on AP procedures and system updates, improving team efficiency by 19%
Accounts Payable Specialist | NorthStar Medical Group | Minneapolis, MN | August 2022 – December 2022
- Processed and coded 300+ weekly invoices with 99.8% accuracy rate
- Maintained vendor database of 240+ active suppliers, updating contact and payment terms
- Responded to vendor inquiries and resolved payment discrepancies within 24-hour timeframe
- Assisted with month-end close activities, preparing accrual reports for finance team
Accounting Intern | Riverside Manufacturing | St. Paul, MN | May 2021 – August 2021
- Supported AP department during summer peak season, processing 75+ invoices daily
- Organized and digitized 3 years of vendor contracts, improving document retrieval time by 65%
- Assisted with weekly check runs and vendor payment reconciliation
EDUCATION
Bachelor of Science in Accounting | University of Minnesota | Minneapolis, MN | May 2022
- GPA: 3.75/4.0
- Relevant Coursework: Financial Accounting, Cost Accounting, Business Law, Management Information Systems
- Accounting Club Treasurer (2020-2022)
CERTIFICATIONS
Certified Accounts Payable Professional (CAPP) | Institute of Finance & Management | October 2022
QuickBooks Pro Certification | Intuit | March 2022
SKILLS
- Accounts Payable Management
- Team Leadership & Training
- Oracle Financials
- Invoice Processing & Coding
- Vendor Management
- Month-End Close Procedures
- Expense Report Review
- Payment Reconciliation
- Microsoft Excel (VLOOKUP, Pivot Tables)
- QuickBooks & SAP
- 1099 Preparation
Mid-level Accounts Payable Supervisor Resume Example
Melissa Rodriguez
Portland, OR 97204 • (503) 555-8147 • melissa.rodriguez@email.com • linkedin.com/in/melissarodriguez
Detail-oriented Accounts Payable Supervisor with 5+ years of progressive experience overseeing AP operations and vendor relationships. Proven track record of streamlining payment processes, reducing processing errors by 31%, and managing month-end close procedures. Skilled at training and developing staff while maintaining strong internal controls and compliance standards. Looking to leverage my expertise in process improvement and team leadership in a challenging AP management role.
PROFESSIONAL EXPERIENCE
Accounts Payable Supervisor | Pacific Northwest Manufacturing, Inc. | Portland, OR | January 2021 – Present
- Supervise a team of 4 AP specialists processing 1,200+ monthly invoices totaling $4.7M across 3 business divisions
- Spearheaded implementation of new AP automation software that cut invoice processing time from 6 days to 2.5 days
- Reduced payment errors by 31% through revised validation procedures and staff training programs
- Negotiate with vendors to secure early payment discounts, generating $87,500 in annual savings
- Collaborate with IT department to troubleshoot system issues and develop process improvements
- Prepare monthly AP aging reports and reconciliations for Controller review
Senior Accounts Payable Specialist | Cascade Healthcare Systems | Beaverton, OR | March 2019 – December 2020
- Processed high-volume invoices (700+ monthly) and expense reports for healthcare network with 8 facilities
- Trained and mentored 2 junior AP clerks on invoice coding, approval workflows, and compliance requirements
- Managed vendor master file maintenance, ensuring accuracy of tax information and payment terms
- Resolved complex invoice discrepancies and vendor payment issues, maintaining positive supplier relationships
- Assisted with month-end close process, including accruals and account reconciliations
Accounts Payable Clerk | Riverfront Financial Services | Portland, OR | June 2017 – February 2019
- Processed and coded invoices for payment according to established approval hierarchies
- Maintained organized digital and physical filing systems for all AP documentation
- Responded to vendor inquiries regarding payment status and resolved discrepancies
- Assisted with weekly check runs and ACH payment processing
- Helped identify $23,000 in duplicate payments through careful review of vendor statements
EDUCATION & CERTIFICATIONS
Bachelor of Science in Business Administration, Accounting Emphasis
Portland State University, Portland, OR – 2017
Accounts Payable Specialist (APS) Certification
Institute of Finance & Management (IOFM) – 2020
QuickBooks ProAdvisor Certification – 2019
TECHNICAL SKILLS
- ERP Systems: SAP, Oracle Financials, Microsoft Dynamics
- AP Automation: AvidXchange, Bill.com
- Advanced Excel (VLOOKUP, pivot tables, macros)
- QuickBooks Enterprise
- Data analysis and financial reporting
- ACH and electronic payment processing
- Vendor master file management
- Tax compliance (1099 preparation)
CORE COMPETENCIES
- Team leadership & development
- Process improvement
- Month-end close procedures
- Internal controls
- Vendor relationship management
- Cross-functional collaboration
- Problem-solving & critical thinking
Senior / Experienced Accounts Payable Supervisor Resume Example
Maria Thompson
Phoenix, AZ | (602) 555-8724 | maria.thompson@email.com | linkedin.com/in/mariathompson
Accounts Payable Supervisor with 9+ years of progressive experience managing AP operations and teams. Known for streamlining payment processes, implementing cost-saving measures, and building strong vendor relationships. Successfully led AP system migrations while ensuring uninterrupted operations. Strong background in multi-entity accounting, audit compliance, and team development.
PROFESSIONAL EXPERIENCE
Senior Accounts Payable Supervisor | Desert Valley Healthcare Systems | Phoenix, AZ | June 2019 – Present
- Manage a team of 7 AP specialists processing 1,400+ monthly invoices across 4 hospital locations with 98.7% accuracy rate
- Implemented ACH payment system that reduced check processing costs by $42,000 annually and accelerated vendor payments by an average of 5 days
- Led migration from legacy AP system to Oracle ERP Cloud, developing training materials and workflows that minimized disruption
- Reduced invoice processing time from 6 days to 2.5 days by redesigning approval workflows and implementing digital routing
- Negotiate with vendors for early payment discounts resulting in $76,300 cost savings in 2022
- Conduct monthly reconciliations for 16 bank accounts, identifying and resolving $173K in payment discrepancies last fiscal year
Accounts Payable Team Lead | Westridge Manufacturing, Inc. | Tempe, AZ | August 2016 – May 2019
- Supervised 4 AP clerks in high-volume manufacturing environment processing 900+ weekly invoices
- Spearheaded paperless invoice processing initiative that reduced filing space by 40% and cut processing costs by 22%
- Maintained vendor master file for 300+ active suppliers, ensuring data integrity and compliance with internal controls
- Created month-end close checklist that reduced closing timeline from 7 days to 4 days
- Coordinated with external auditors during annual reviews, reducing document retrieval time by 65%
Accounts Payable Specialist | Sunbelt Retail Group | Phoenix, AZ | March 2014 – July 2016
- Processed 200+ weekly invoices for retail chain with 18 locations, maintaining 99.2% accuracy rate
- Researched and resolved vendor payment discrepancies, recovering $28,500 in duplicate payments
- Collaborated with Purchasing dept to implement 3-way matching system that improved payment accuracy by 17%
- Assisted with month-end close activities including accruals and account reconciliations
EDUCATION & CERTIFICATIONS
Bachelor of Science in Accounting | Arizona State University | 2013
Certified Accounts Payable Professional (CAPP) | Institute of Finance & Management | 2018
Oracle ERP Cloud Certification | 2020
TECHNICAL SKILLS
- ERP Systems: Oracle ERP Cloud, SAP, QuickBooks Enterprise
- AP Automation: AvidXchange, Concur, Bill.com
- Microsoft Office Suite (Advanced Excel, including VLOOKUP, pivot tables)
- Banking platforms: Bank of America CashPro, Wells Fargo CEO
- Document management: DocuWare, SharePoint
- Tax compliance: 1099 processing, sales tax reconciliation
CORE COMPETENCIES
- Team leadership & staff development
- Process improvement & automation
- Month-end closing procedures
- Multi-entity accounting
- Internal controls & SOX compliance
- Vendor relationship management
- Cash flow management
How to Write an Accounts Payable Supervisor Resume
Introduction
Landing that Accounts Payable Supervisor role means showcasing your financial expertise, team leadership, and attention to detail. Your resume is often the first impression employers get—and in a field where precision matters, even small mistakes can cost you an interview. I've reviewed thousands of AP Supervisor resumes over my career, and the difference between those that get callbacks and those that don't often comes down to how well candidates demonstrate their specific impact on previous employers' bottom lines. Let's break down what makes an AP Supervisor resume stand out (and what makes recruiters hit "delete").
Resume Structure and Format
Keep your resume clean and readable—just like your ledgers! Most hiring managers spend less than 30 seconds scanning your resume initially, so organization is key.
- Length: Stick to 1-2 pages (1 page for less than 10 years experience, 2 pages for more seasoned professionals)
- Format: Reverse chronological order works best for AP roles
- Font: Use standard, readable fonts like Calibri, Arial, or Garamond in 10-12pt size
- Margins: 0.5-1 inch on all sides
- File format: Submit as PDF unless specifically requested otherwise
Pro tip: Name your file strategically! "Jane_Smith_AP_Supervisor_Resume.pdf" helps hiring managers quickly locate your file among dozens of "Resume.pdf" submissions.
Profile/Summary Section
This 3-4 sentence opener should pack a punch. Highlight your years of AP experience, team size supervised, and 1-2 standout achievements. For example:
"Detail-oriented Accounts Payable Supervisor with 7+ years managing AP functions and leading teams of up to 6 specialists. Reduced processing time by 37% through workflow optimization and vendor management. Skilled in Oracle Financials, SAP, and Microsoft Dynamics with proven ability to implement cost-saving measures while maintaining compliance."
Professional Experience
This section makes or breaks your application. Don't just list job duties—show your impact!
- Begin each bullet with powerful action verbs (Managed, Reduced, Streamlined, Implemented)
- Include metrics wherever possible ($ amounts, %, time saved)
- Highlight automation initiatives and process improvements
- Showcase staff development and team leadership
- Mention specific AP software you've used (QuickBooks, SAP, Oracle, etc.)
Example bullet: "Reduced invoice processing costs by $42,500 annually by negotiating early payment terms with top 20 vendors and implementing two-way matching for low-dollar purchases."
Education and Certifications
List your highest degree first. For AP Supervisors, relevant certifications can be just as valuable as degrees. Include:
- Degrees, schools, graduation years
- Certifications (CAPA, CPA, etc.)
- Relevant continuing education
- Software certifications (SAP, Oracle, etc.)
Skip your GPA unless you're a recent grad with impressive numbers.
Keywords and ATS Tips
Most companies use Applicant Tracking Systems to filter resumes before human eyes see them. To get past this digital gatekeeper:
- Include exact keywords from the job posting
- Use standard section headings (Experience, Education, Skills)
- Avoid text boxes, headers/footers, and tables
- Spell out acronyms at least once (Accounts Payable (AP))
Industry-specific Terms
Sprinkle these terms throughout your resume (where truthful and relevant):
- Vendor management
- Three-way matching
- Payment processing
- Invoice reconciliation
- Month-end close
- SOX compliance
- ERP systems (name specific ones)
- ACH/Wire transfers
- Cash flow management
Common Mistakes to Avoid
I see these errors constantly—and they'll sink your chances fast:
- Focusing solely on duties rather than achievements
- Vague descriptions ("responsible for payments")
- Typos or calculation errors (deadly in a finance role!)
- Missing metrics or concrete examples
- Outdated technical skills
- No mention of compliance/regulations
Before/After Example
Before: "Responsible for processing invoices and managing staff."
After: "Supervised team of 4 AP specialists processing 2,300+ monthly invoices worth $3.2M while maintaining 99.7% accuracy rate. Implemented paperless workflow that cut processing time from 9 days to 3."
See the difference? The second version shows scale, impact, and specific improvements—exactly what hiring managers look for in their next AP Supervisor. Now go make your resume work as hard as you do!
Related Resume Examples
Soft skills for your Accounts Payable Supervisor resume
- Cross-functional team coordination – built rapport with Finance, Procurement, and IT teams while managing end-to-month closing procedures
- Conflict resolution and vendor relationship management (tactfully handling payment disputes with 40+ suppliers)
- Staff development – mentored 4 junior AP specialists through company’s accounting software migration
- Adaptability during financial system transitions – maintained team productivity despite three software changes in 5 years
- Clear communication of complex payment terms to non-finance stakeholders
- Stress management during peak processing periods (quarter/year-end)
Hard skills for your Accounts Payable Supervisor resume
- Oracle AP Module & SAP Financial Integration
- Automated 3-way matching processes (PO/goods receipt/invoice)
- Advanced Excel (VLOOKUP, pivot tables, conditional formatting)
- NetSuite and QuickBooks accounting software
- Payment processing systems (ACH, wire transfers, check runs)
- Month-end closing procedures & reconciliation
- 1099 preparation and tax compliance tracking
- Blackbaud Financial Edge (nonprofit sector)
- Concur expense management system