Accounts Payable Coordinator Resume examples & templates
Copyable Accounts Payable Coordinator Resume examples
Ever wondered who makes sure suppliers get paid on time, keeps the financial wheels turning, and catches those pesky duplicate invoices? That's the realm of Accounts Payable Coordinators—the unsung heroes of financial departments everywhere. In today's business landscape, this role has evolved far beyond basic invoice processing. Modern AP Coordinators are now tech-savvy professionals who leverage automation and analytics to streamline payment cycles and identify cost-saving opportunities. In fact, companies with optimized accounts payable processes typically process invoices 59% faster than their peers, according to recent industry benchmarks.
As more organizations transition to paperless systems and implement AI-assisted tools for invoice matching, AP Coordinators who combine financial accuracy with technological fluency are in high demand. The field is seeing a fascinating shift toward more strategic responsibilities—vendor relationship management, compliance monitoring, and cash flow optimization now fall squarely within many AP Coordinators' wheelhouses. Looking ahead, those who master both the fundamentals of financial record-keeping and emerging payment technologies will find themselves at the forefront of this evolving profession.
Junior Accounts Payable Coordinator Resume Example
Megan Patterson
Seattle, WA 98105 • (206) 555-8176 • megan.patterson@email.com
LinkedIn: linkedin.com/in/meganpatterson
Detail-oriented Accounts Payable Coordinator with 1+ year of experience processing invoices and managing vendor relationships. Proficient in QuickBooks and Excel with strong analytical skills. Recently implemented a filing system that reduced payment errors by 17% and improved vendor satisfaction. Quick learner eager to expand accounting knowledge while maintaining accuracy in high-volume environments.
Experience
Accounts Payable Coordinator
Northwest Medical Supplies, Seattle, WA
June 2022 – Present
- Process 175+ weekly vendor invoices for a mid-sized medical supply company with annual revenue of $9.4M
- Reconcile vendor statements and resolve discrepancies, reducing payment errors by 17%
- Maintain digital and physical filing systems for financial documents and receipts
- Respond to vendor inquiries regarding payment status and issues (approximately 25-30 inquiries weekly)
- Assist with month-end closing procedures by preparing journal entries and account reconciliations
Accounts Payable Intern
Riverfront Construction, Bellevue, WA
January 2022 – May 2022
- Supported AP department by coding and entering invoices into QuickBooks
- Matched purchase orders with receiving documents and invoices
- Created and maintained vendor files for 43 regular suppliers
- Assisted with check runs and prepared mailings twice weekly
Administrative Assistant (Part-time)
Westlake Community College, Business Department
September 2020 – December 2021
- Managed office supplies budget of $3,500/semester and processed reimbursement forms
- Tracked department expenses and reconciled monthly reports
- Scheduled appointments and maintained calendars for 4 faculty members
- Filed paperwork and organized digital records for department operations
Education
Associate of Applied Science in Accounting
Westlake Community College, Seattle, WA
Graduated: May 2022 | GPA: 3.7/4.0
Certifications
- QuickBooks Online Certification (2022)
- Excel for Accounting Professionals – Seattle Business Center (2022)
Skills
- Accounts Payable Processing
- Invoice Management
- QuickBooks & QuickBooks Online
- Microsoft Excel (vlookups, pivot tables)
- Vendor Relations & Communication
- Payment Processing Systems
- Document Management
- Bank Reconciliations
- Data Entry (65 WPM)
- General Ledger Coding
Mid-level Accounts Payable Coordinator Resume Example
MELISSA TORRES
Seattle, WA 98105 • (206) 555-8472 • melissa.torres@email.com
LinkedIn: linkedin.com/in/melissatorres • Available for remote or hybrid roles
Detail-oriented Accounts Payable Coordinator with 5+ years of experience managing invoice processing and vendor relationships.
Known for implementing process improvements that reduced payment processing time by 32%. Experienced in multiple ERP systems with a track record of successfully managing month-end close activities while maintaining 99.6% accuracy rates.
PROFESSIONAL EXPERIENCE
Accounts Payable Coordinator | Pacific Northwest Manufacturing | Seattle, WA | June 2020 – Present
- Process 800+ monthly invoices totaling $3.2M while maintaining 99.6% accuracy rate and adhering to payment terms
- Led migration from QuickBooks to NetSuite, reducing invoice processing time from 5 days to 3.4 days
- Collaborate with 43 vendors to resolve discrepancies and negotiate early payment terms, securing $47,500 in annual discounts
- Manage month-end close process for A/P, reducing reconciliation time by 27% through improved documentation procedures
- Train and mentor 2 A/P clerks on proper invoice coding, approval workflows, and compliance requirements
Accounts Payable Specialist | Evergreen Healthcare Services | Bellevue, WA | March 2018 – June 2020
- Processed and coded 500+ monthly invoices while maintaining 98% accuracy rate
- Reconciled vendor statements monthly to identify and resolve $34,750 in billing discrepancies
- Maintained vendor master files for 125+ active suppliers, ensuring accurate tax information and payment terms
- Assisted with implementing digital invoice approval system that reduced paper usage by 75%
Administrative Assistant | Cascade Financial Group | Seattle, WA | January 2017 – March 2018
- Provided general administrative support including data entry, filing, and basic bookkeeping tasks
- Processed expense reports and coordinated vendor payments for team of 12 financial advisors
- Managed office supply inventory, reducing excess ordering by 22%
EDUCATION & CERTIFICATIONS
Associate Degree in Accounting | North Seattle College | 2016
Accounts Payable Specialist Certification | Institute of Finance & Management | 2019
NetSuite ERP Certification | Oracle | 2021
TECHNICAL SKILLS
- ERP Systems: NetSuite, QuickBooks, SAP (basic)
- Microsoft Office Suite (advanced Excel including VLOOKUP, pivot tables)
- Electronic payment systems: ACH, wire transfers, EFT
- Document management: DocuSign, Adobe Acrobat Pro
- Data visualization: Power BI (basic)
ADDITIONAL SKILLS
- Vendor relationship management
- Invoice processing & coding
- Month-end close procedures
- Payment reconciliation
- Process improvement
- Team training & mentoring
Senior / Experienced Accounts Payable Coordinator Resume Example
Patricia (Patty) Donaldson
Boston, MA • (617) 555-8921 • patty.donaldson@email.com • linkedin.com/in/patty-donaldson
PROFESSIONAL SUMMARY
Detail-oriented Accounts Payable Coordinator with over 8 years of progressive experience managing invoice processing, payment cycles, and vendor relationships. Expert in streamlining AP workflows that reduced processing time by 31% at current employer. Strong background in financial compliance, ERP systems, and mentoring junior staff while maintaining 99.7% accuracy rates in high-volume environments.
PROFESSIONAL EXPERIENCE
Senior Accounts Payable Coordinator | Northeastern Medical Group | Boston, MA | March 2019 – Present
- Manage full accounts payable cycle for healthcare network with 23 facilities, processing 1,200+ invoices monthly with 99.7% accuracy
- Lead team of 4 AP specialists, providing training and performance coaching while ensuring departmental KPIs are consistently met
- Spearheaded migration from legacy system to Oracle NetSuite, reducing month-end close time from 6 days to 3.5 days
- Created standardized vendor onboarding protocols that decreased payment setup time by 42% and minimized data entry errors
- Reconcile 8 high-volume accounts monthly, identifying and resolving $78,000 in duplicate payments in 2022 alone
- Collaborate with Procurement to implement 3-way matching system that improved approval efficiency by 27%
Accounts Payable Specialist | Kelvin Industries | Cambridge, MA | June 2016 – February 2019
- Processed and coded 600+ monthly invoices while maintaining relationships with 150+ active vendors
- Identified invoice discrepancies and negotiated with vendors to resolve pricing conflicts (saved ~$43K annually)
- Set up ACH/wire transfers and managed payment scheduling to optimize cash flow while meeting vendor terms
- Compiled and distributed weekly aging reports to department managers, following up on outstanding approvals
- Performed monthly account reconciliations and assisted with year-end audits and 1099 preparation
Accounts Payable Clerk | Bayside Community College | Quincy, MA | August 2014 – May 2016
- Processed invoices for academic departments, ensuring proper GL coding and approval documentation
- Maintained vendor files and W-9 documentation for 200+ active vendors in compliance with audit requirements
- Assisted with monthly check runs and responded to vendor inquiries regarding payment status
- Helped implement digital filing system that reduced paper usage by 40% and improved document retrieval time
EDUCATION & CERTIFICATIONS
Associate of Science, Accounting | Bayside Community College | 2014
Certified Accounts Payable Professional (CAPP) | Institute of Finance & Management | 2018
NetSuite Financial User Certification | Oracle | 2021
TECHNICAL SKILLS
- ERP Systems: Oracle NetSuite, SAP, Microsoft Dynamics GP
- Accounting Software: QuickBooks, Xero, FreshBooks
- Document Management: DocuWare, FileHold, M-Files
- Payment Platforms: Bill.com, AvidXchange, Melio
- Microsoft Office Suite (Advanced Excel – pivot tables, VLOOKUP, macros)
- Data Analysis & Reporting: Crystal Reports, Power BI basics
CORE COMPETENCIES
- Invoice Processing & Payment Execution
- Vendor Management & Relationship Building
- Month-End Close Procedures
- Financial Controls & Compliance
- Team Leadership & Training
- Process Improvement & Automation
How to Write an Accounts Payable Coordinator Resume
Introduction
Landing an Accounts Payable Coordinator job means showcasing your financial accuracy, vendor management skills, and organizational abilities on a single page. Your resume isn't just a list of past jobs—it's your ticket to the interview room! I've helped hundreds of AP professionals revamp their resumes, and I've noticed the ones who get calls back aren't necessarily the most experienced, but those who present their skills most effectively.
Resume Structure and Format
Keep your resume clean and scannable. Financial departments value organization, so your resume should reflect this quality.
- Stick to 1-2 pages (one page is preferable unless you have 7+ years of experience)
- Use standard fonts like Arial, Calibri, or Gaelic (10-12pt size)
- Include clear section headings with consistent formatting
- Incorporate adequate white space—don't cram every inch with text
- Save as a PDF to preserve formatting (unless specifically asked for a .doc file)
TIP: Accounts Payable is detail-oriented by nature. A single typo or misaligned bullet point might make hiring managers question your attention to detail—exactly the skill they're looking for!
Profile/Summary Section
Start with a punchy 3-4 line summary that highlights your AP experience. This isn't the place for generic statements about being "detail-oriented" (though you should be!). Instead, mention specific skills like "3-way matching expertise" or "specialized in high-volume invoice processing environments."
Example: "Detail-focused Accounts Payable Coordinator with 4+ years managing vendor relationships and processing 500+ monthly invoices. Skilled in Oracle Financial systems with proven success reducing payment errors by 27%. Known for streamlining payment processes and resolving vendor discrepancies efficiently."
Professional Experience
This is where you shine! Focus on achievements, not just duties.
- Lead with action verbs: processed, reconciled, implemented, resolved
- Include metrics wherever possible ($ amounts, percentages, volume)
- Highlight any money or time you've saved previous employers
- Mention specific AP software you've used (QuickBooks, SAP, Oracle, etc.)
- Show progression if you've had multiple roles at one company
Strong example: "Managed $1.2M monthly AP processing cycle while maintaining 99.6% accuracy rate and meeting all vendor payment deadlines."
Weak example: "Responsible for processing invoices and payments."
Education and Certifications
List your highest education level first. For AP roles, relevant certifications can sometimes outweigh degrees. Include:
- Degree, institution, graduation year (month optional)
- Relevant coursework in accounting, finance, or business admin
- Professional certifications: Certified Accounts Payable Professional (CAPP), QuickBooks certification, etc.
- Recent professional development or training relevant to AP
Keywords and ATS Tips
Most companies use Applicant Tracking Systems to filter resumes before a human sees them. Include these AP-specific keywords:
- Invoice processing
- Vendor management
- Three-way matching
- Payment processing
- Month-end close
- Reconciliation
- Purchase orders
- General ledger
- ERP systems (name specific ones you know)
Industry-specific Terms
Sprinkle these terms throughout your resume (but only if you've actually used them!):
- Accruals
- W-9 management
- 1099 processing
- T&E reports
- Journal entries
- Check runs
- ACH/EFT payments
- Statement reconciliation
Common Mistakes to Avoid
- Being vague about software proficiency (list specific versions and experience levels)
- Focusing only on duties without showing results
- Overlooking soft skills like vendor communication or team coordination
- Not explaining employment gaps (briefly address them if significant)
- Using accounting jargon without demonstrating understanding
Before/After Example
Before: "Responsible for entering invoices and managing vendor relationships."
After: "Processed 150+ weekly invoices with 99.8% accuracy while managing relationships with 73 active vendors. Implemented digital filing system that reduced invoice retrieval time from 15 minutes to under 2 minutes."
Your AP Coordinator resume should balance technical expertise with tangible achievements. Remember—numbers tell the story in accounting, so use them to your advantage on your resume too!
Related Resume Examples
Soft skills for your Accounts Payable Coordinator resume
- Cross-functional communication – able to translate financial jargon for non-finance teammates while maintaining relationships with vendors
- Conflict resolution when handling payment disputes or reconciling discrepancies with both internal stakeholders and external vendors
- Time management – juggling multiple payment cycles and deadlines while prioritizing urgent vendor payments (especially the ones who call repeatedly!)
- Attention to detail without becoming paralyzed by perfectionism, particularly when processing high volumes of invoices
- Adaptability during ERP migrations or accounting software changes, including the willingness to learn new systems
- Diplomatic persistence when following up on missing approvals or documentation from busy department managers
Hard skills for your Accounts Payable Coordinator resume
- SAP Accounts Payable module (6+ years daily use)
- Advanced Excel formulas including VLOOKUP and pivot tables
- Concur expense management system
- Three-way matching verification techniques
- QuickBooks Pro and Enterprise (versions 2018-2022)
- AvidXchange AP automation platform
- Invoice processing at volume (350+ weekly)
- Vendor master file maintenance
- NetSuite ERP financial module